Bookkeeper/Office Coordinator

Every successful engineering project depends on more than great engineers. It depends on a team of professionals who ensure the business operates with the same level of quality, professionalism, and attention to detail that our engineers bring to every project.

As Ainsworth Associates Mechanical Engineers' Bookkeeper/Office Coordinator, you'll play a central role in the daily operation of our firm by supporting financial administration, project teams, office operations, and marketing efforts. Your work creates the organization, consistency, and professionalism that allow our engineers to focus on serving clients and delivering exceptional engineering. Success in this role is built on accuracy, initiative, sound judgment, and a commitment to continuous improvement.

Founded in 1952, AAME has served Northern Nevada for more than 74 years, providing mechanical, plumbing, and fire protection engineering for schools, hospitals, airports, laboratories, universities, and public facilities. We're proud of our technical expertise, but even more proud of the people and the relationships that make it possible. We invest in our employees and believe that exceptional engineering begins with exceptional teams.

Areas of Responsibility

Bookkeeping

-Maintain the firm's day-to-day financial administration, including accounts payable, payroll, employee expenses, accounts receivable, and consultant invoicing.

-Maintain business compliance through coordination of business licensing, certificates of insurance, consultant records, tax administration, and other required documentation.

Project Administration

-Support project delivery through proposal tracking, project setup, database maintenance, and pending project reporting.

-Prepare and format project documents, reports, presentations, and other administrative deliverables.

Business Operations

-Coordinate the daily operation of the office, including equipment, vendors, supplies, communications, and general administrative functions.

-Organize travel, meetings, training activities, and company events.

Marketing & Communications Support

-Prepare proposals, presentations, reports, and marketing materials that reflect AAME's quality and brand standards.

-Maintain the company's website, social media presence, and other marketing communications while supporting business development initiatives.

Compliance & Administration

-Coordinate employee onboarding, administrative records, consultant documentation, and other business records.

-Maintain organized, accurate, and confidential company files and documentation.

Client Experience

-Create a welcoming, professional experience for clients, visitors, and employees through exceptional communication and office support.

-Help foster a positive, organized workplace that reflects AAME's culture and values.

What Success Looks Like

Successful Bookkeeper/Office Coordinators...

· Anticipate problems before they happen.

· Create organization where others see complexity.

· Improve systems instead of simply maintaining them.

· Communicate professionally and confidently.

· Take ownership without waiting to be asked.

· Build trust through accuracy, reliability, and follow-through.

· Help every employee become more effective.

· Represent AAME with professionalism in every interaction.

Success in this role means projects move more smoothly, engineers and designers spend more time serving clients, and the entire business becomes stronger because of your work.

What We're Looking For

We're looking for someone who is:

• Exceptionally organized
• Detail-oriented
• Dependable and self-motivated
• Comfortable managing multiple priorities
• An excellent written and verbal communicator
• Proficient with Microsoft Office and business software
• Eager to learn, improve, and contribute beyond the minimum requirements

Most importantly, we're looking for someone who takes pride in helping the entire team perform at its best.

Compensation and Benefits

Over the past 74 years, AAME has developed and implemented a company culture that is positive, empowering and supports personal and professional growth. AAME employees experience a vibrant environment and numerous workplace perks including, but not limited to:

-Competitive pay & great benefits

• Anticipated compensation for this salaried position can range between $52,000 to $67,000 annually, depending on experience, education, etc.
• Medical, dental, & vision insurance
• 401(k) with company contribution
• Paid Leave and holidays
• Alternate work schedule available
• Annual logo attire budget
• Bonus Program

-Training & development

• Internal and external learning opportunities
• Team building events

-Team culture & environment

• Fun company events (team outings such as hockey games, team building events, lunches, etc.)
• Community involvement

Why AAME?

At AAME, we believe great careers are built through steady growth, meaningful responsibility, and the opportunity to make a lasting contribution. You'll work alongside experienced professionals who value collaboration, integrity, continuous improvement, and technical excellence.

If you're looking for a place where your work truly matters and your contributions are recognized, we'd love to hear from you. Please send your resume to ***email_hidden***. Please be advised that we typically fill open positions rather quickly. No phone calls, please.