Administrative Assistant - Communication Services

Johnston County Public Schools Communication Services – Smithfield, North Carolina Starting Date: Immediately Job Description Location: West Campus Building – Communications Office Salary: Grade 70 ($3,736/month – $5,210/month) Term of Employment: 12 Months Reports To: Chief Communications Officer Qualifications and Attributes High school diploma or GED from a regionally or nationally accredited institution. Minimum of 3 years of related experience. Associate’s degree in a related field preferred. Experience in office management is preferred. Strong command of grammar, spelling, and punctuation. Proficiency in typing and operating office equipment accurately. Advanced technology skills using Google and Microsoft Office, with a thorough knowledge of Google Sheets, Forms, Spreadsheets, and Docs. Effective oral and written communication skills. Ability to learn and maintain familiarity with digital communication tools and software (e.g., Apptegy, website platforms, Droplet, social media platforms, etc.) is a plus. Detail‑oriented and accurate. Ability to work independently and as part of a team. Strong organizational and time‑management skills. Ability to prioritize and manage multiple tasks. Duties and Responsibilities Provide administrative support for the Communications team. Collaborate closely with Communications team members, central office staff, and district staff. Communicate effectively on the telephone and in person with vendors regarding invoicing, payments, and project status. Assist in scheduling and coordinating meetings, including preparing agendas and taking meeting notes. Assist in the preparation and processing of contracts. Manage electronic and physical filing systems. Distribute project‑related information to relevant parties. Assist with bid solicitations (e.g., tracking questions, vendor outreach, issuing addendums) and collaborate with JCPS Finance on contract execution. Assist in developing and maintaining strategic internal and external communication practices. Maintain accurate and organized project documentation, including contracts, submittals, RFIs, meeting minutes, and daily reports. Assist in monitoring project budgets and expenses. Assist with the preparation of presentations and reports. Process payroll for all employees. Process leave, travel reimbursement, and mileage requests for assigned staff. Process and manage P‑card transactions for assigned staff. Gather and process agenda items for monthly Board meetings. Gather and process agenda items and other information for weekly Cabinet meetings and other district‑wide meetings. Assist with the management and monitoring of budgets. Enter requisitions to obtain purchase orders, process budget transfer requests, and submit invoices into finance software. Occasionally assist with website input and updates. Perform other duties and accept responsibilities as assigned. Work occasional nights and weekends as events and projects may require. The employee’s final job duties are subject to change at any time due to the discretion of the supervisors. Physical Requirements Must be able to perform basic life operational functions such as fingering, grasping, kneeling, sitting, walking, stooping, reaching, lifting, pushing, pulling, talking, seeing, hearing, and repetitive motion. Must be able to use a variety of automated office equipment such as computers and copiers. Johnston County Public Schools is an equal‑opportunity employer and does not discriminate in the employment or promotion of employees on the basis of gender, race, religion, age, national origin, or disability. Position Type: Full‑Time #J-18808-Ljbffr