Legal Secretary

Job Description

Job Description

Who you are:
You are a highly motivated self-starter looking to propel your career to the next level in a thriving and collegial professional environment.

Who we are:
Tarter Krinsky & Drogin LLP (TKD) is an entrepreneurial, growing, and highly supportive firm located in the heart of New York City. Our position as a mid-size firm promotes a work environment that fosters relationship building inside and outside of the office.

We care about each other, our clients, the work we do, and the communities in which we live. It’s the kind of environment where every employee can develop into their best professional selves, where everyone’s contributions matter, and where each employee makes a real difference right from the start. TKD is a place to challenge, share ideas, and contribute your ideas and skills as part of an exceptional team. Each day holds an opportunity to make a real impact.

What the role entails:
TKD is seeking an experienced Legal Secretary to provide effective, high-quality legal administrative support and give high-touch, personable assistance to our attorneys and clients. The ideal candidate will possess strong administrative, technical, and organizational skills while exercising sound judgment in various situations. This position is an excellent opportunity for someone looking to join a full-service firm and looking to blossom in their career as we are expanding to meet our client’s needs.

Essential responsibilities include:

• Manage each attorney’s calendar by scheduling meetings and conference rooms, book appointments, manage to-do’s and maintaining frequently changing schedules.
• Run conflicts checks and create engagement, and retainer letters.
• Open and manage new client matters accurately and efficiently.
• Prepare and ensure availability of necessary agendas, presentations, closing binders for transactional matters, and meeting notes as needed.
• Use word processing and our document management software to prepare, and finalize a wide variety of documents, including briefs, correspondence, memoranda, agreements, and other legal materials and presentations.
• Prepare materials for hearings, trials, and depositions as needed. Monitor deadlines and calendars for the practice(s).
• Establish and maintain paper and electronic files according to current firm policies utilizing the firm’s record’s protocol procedures and document management system.
• Assist other secretaries whenever necessary to meet the firm and client needs.
• Build both professional, cooperative, and supportive relationships with one’s peers, superiors, and clients.
• Anticipate and identify clients’/colleagues’ current and future needs.
• Submit expenses, and enter billable time when appropriate.
• Work with Accounting in all aspects of the billing cycle, including but not limited to reviewing client billing for accuracy, edits to narratives, resolution of billing problems.
• Other duties as required.

Qualifications and skills:

• A High School Diploma or equivalent.
• 3+ years of secretarial experience in a law firm preferred.
• Excellent verbal, written communication, and proofreading skills.
• Experience creating table of authorities (TOA) and table of contents (TOC).
• Well organized, detail-oriented, efficient, and reliable.
• Maintains a “can do” attitude, patience, and a positive team player mentality.
• Strong analytical and problem-solving skills, with the ability to work within a fast-paced environment.
• Ability to prioritize and handle multiple tasks simultaneously.
• Works effectively with various types of clients.
• Strong proficiency in Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, Teams; iManage, Zoom, and other videoconferencing applications.
• An eye for detail and the ability to handle confidential, executive, and firm matters effectively and efficiently with the utmost discretion.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

TKD is currently maintaining a hybrid schedule structured as Tuesdays, Wednesdays, and Thursdays in-office with the option to be remote Mondays and Fridays.

What you'll love about us:
We care about your professional and personal growth. Training and developing our team members are at the heart of everything we do. We are committed to cultivating development opportunities for you and helping you achieve your targeted career goals. The firm values your unique characteristics. We foster an inclusive and diverse environment where multiple perspectives are appreciated as we understand that our employees play an intricate role in the expansion and success of our firm.

Compensation & benefits:
The good faith base annual salary range for this position is a minimum $55,000 to a maximum of $110,000. The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, applicable education/certification(s), office location, and the candidate's overall qualifications for the position as assessed by the Firm. Market and Firm factors are also considered.

Our generous benefits package includes medical, dental, vision insurance; 401K, disability, life insurance, and Paid Time Off (PTO).

More about the Firm:
TKD is a pre-eminent full-service firm focused on serving middle-market and larger business clients. We provide high-quality personalized service based on our client’s goals.

The strength of the firm lies not only in its experienced attorneys and congenial atmosphere but also in our holistic approach to law – serving businesses and individuals through commercial litigation, general corporate, real estate, construction-related matters, trust and estates, employment & labor law, as well as more specialized areas, including securities, not-for-profit and education, taxation, business-related immigration matters, international law, intellectual property, and bankruptcy, among others.

Our lawyers have also garnered several prestigious recognitions for their contributions to the profession and their clients. We have been selected by Crain’s NY Business as a Best Places to Work in New York City and listed on the National Law Journal’s Hot List of the top 20 mid-sized firms in the nation. Many of our lawyers are ranked in Chambers USA and included among Best Lawyers and Super Lawyers.

TKD is an Equal Opportunity Employer. We embrace equal employment opportunity and inclusiveness. We prohibit discrimination based on, among other characteristics, race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, immigration or citizenship status, age, disability, genetic information (including family medical history), political affiliation, status as a veteran or active military service member, and pregnancy and lactation accommodations, in our employment practices including, but not limited to, recruiting, hiring, and promoting.

TKD will not accept unsolicited resumes from search firms for this employment opportunity. All resumes submitted by search firms to any employee at TKD via mail, email, fax, the Internet, or in any other form and/or method without a valid written search agreement in place will be deemed the sole property of TKD. TKD will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.