Administrative Assistant

Description

Employment Type: Full Time

Location: Beaumont, TX

Schedule: Monday through Friday

Position Type: Onsite

Employment & Training Centers, Inc. is a premier recruiting and staffing firm serving employers throughout Houston, Texas, and the Gulf Coast. We connect qualified professionals with reputable organizations across legal, professional services, engineering, infrastructure, and other industries.

We are seeking a professional and detail-oriented Administrative Assistant to provide clerical and administrative support to attorneys and office staff in a fast-paced professional office environment. This position will assist with document preparation, correspondence, scheduling, data entry, filing, office coordination, and general administrative support.

The ideal candidate is organized, dependable, professional, and able to manage multiple priorities while maintaining a high level of accuracy and confidentiality. This is an excellent opportunity for an administrative professional looking to join a stable and professional office environment.

Requirements:

• High school diploma or equivalent required
• 1 or more years of administrative, clerical, office, or professional services experience preferred
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to multitask and prioritize assignments effectively
• Strong written and verbal communication skills
• Professional demeanor and appearance
• Proficiency with Microsoft Office, including Word, Excel, and Outlook
• Ability to learn and use company-specific software and systems
• Ability to work independently while also functioning effectively as part of a team
• Ability to work effectively in a high-volume, fast-paced professional office environment
• Ability to handle confidential and sensitive information with discretion
• Dependable and reliable with strong follow-through
• Valid driver's license required
• Reliable transportation required

Responsibilities:

• Prepare, organize, and distribute routine correspondence and documents
• Assist with preparing and mailing routine communications
• Prepare copies, reports, and other documents as requested
• Perform data entry, filing, scanning, copying, and printing
• Maintain organized physical and electronic files
• Provide general administrative and clerical support to attorneys and office staff
• Assist with scheduling meetings and coordinating meeting arrangements
• Assist with office meetings, events, and other business activities
• Communicate professionally with internal staff and external contacts
• Process routine administrative requests and documentation
• Assist with basic research and information-gathering assignments
• Maintain confidentiality when handling sensitive information
• Occasionally assist with local business errands, document delivery, or retrieval
• Perform other administrative duties as assigned

Preferred Qualifications:

• Previous experience supporting attorneys or working in a law firm
• Experience in a legal, professional services, corporate, government, or other professional office environment
• Experience working with confidential or sensitive information
• Experience with document-intensive administrative work
• College degree or additional education
• Experience managing multiple priorities in a high-volume office

The successful candidate will join a professional team where organization, accuracy, reliability, and strong communication are valued. This position offers an opportunity to build experience in a professional environment while providing essential administrative support to attorneys and office personnel.

ETC is an E-Verify employer.