Office Administrator / Bookkeeper

Job Description

Job Description

Duties:

• Provide organizational support to owners and managers

• Data entry

• Accounts receivable / Accounts payable

• Reconcile statements

• Payroll / manage employee time tracking program

• Create estimates and invoices in QuickBooks

• Create and populate reports

• Participate in administrative meetings with owners and managers

• Complete clerical and task-based jobs, produce copies, process mail, etc.

• File paperwork, maintain and organize both hardcopy and digital files properly

• Manage / update company website and social networking periodically

• Manage / update company calendars regularly

• Manage / update company CRM regularly

• Manage company emails and process accordingly

• Manage / update subcontractor COI’s and W-9’s

• Prep new employee packets as needed

• Draft documents as needed

• Apply for online building permits

• Answer office phone

• Complete quarterly tax reports and filings

• Complete annual tax reports and W-2 / W-3, 1099 / 1096 filings

Position Requirements:

• Must have high school diploma or higher

• Must have a valid driver’s license and a reliable vehicle

• Experience with QuickBooks

• Preferred associate’s degree in accounting, or certificate in bookkeeping or related field

• Preferred Experience in bookkeeping, clerical, office administration, finance, or accounting

• Competent typing and data entry abilities

• Competent in basic math (can pass a short, basic math /accounting test with practical application)

• Competent in reading financial reports and reporting financial data (can give accurate job profitability numbers, A/P & A/R aging reports, and recognize errors)

• Must be organized and tidy

• Must pay attention to detail

• Must uphold company and customer confidentiality

• Must be able to lift 20 lbs. (box of copy paper)

• 90 Day Review for all new hires

Who We’re Looking For : We’re looking for a long-term fit. We need a positive team player who takes initiative but can also follow procedures. Dress is casual.

We are a small family-owned construction business with the aim of providing superior customer service and quality workmanship to our clients. We focus on residential remodels, additions and building new custom homes. We do work all over the Cedar Valley and are proud of what we’ve built.

Company Description

We are a small family-owned construction business with the aim of providing superior customer service and quality workmanship to our clients. We focus on residential remodels, additions and building new custom homes. We do work all over the Cedar Valley and are proud of what we’ve built.