Ministry Executive Assistant

Executive AssistantDo you love bringing order to busy schedules, helping leaders stay focused, and making sure the details behind meaningful ministry run smoothly? If you're a highly organized, relational, and proactive administrative professional, we'd love to meet you.We're looking for a part time (30 hrs) Executive Assistant to support our Willow South Barrington Campus Pastor and Associate Campus Pastor. In this role, you'll be a trusted partner who helps keep priorities moving forward, ensures communication flows smoothly, and helps create excellent experiences for staff, volunteers, and congregants.This position has a typical Monday–Friday schedule, with occasional Sunday hours for key events or gatherings.What You'll DoAs Executive Assistant, you'll help keep the campus leadership team organized, prepared, and supported so they can focus on leading and caring for people.Support Campus LeadershipManage calendars and scheduling for the Campus Pastor and Associate Campus PastorCoordinate meetings, prepare materials, and track follow-upsHelp draft communications and manage email responses when appropriateAnticipate needs and keep projects and priorities organizedCoordinate Meetings and EventsSupport logistics for campus staff meetings, retreats, donor events, and campus-wide gatheringsHelp ensure details are organized and events run smoothlyAssist with budget tracking and reportingReconcile purchase cards and submit invoicesMaintain organized project files and documentationCampus Communication & CoordinationHelp coordinate campus announcements and weekly communicationsRespond to requests from congregants and help direct them to the right resourcesSupport churchwide planning processes and maintain campus planning entriesSupport Campus MinistriesProvide administrative support to the Willow South Barrington Groups MinistryMonitor volunteer safety process trackingAssist with ministry communications and congregant connection follow-upCompensation & BenefitsThis role is 30 hours per week with a salary range of $40,000 – $55,000, depending on experience and education.Our benefits package includes:Medical, dental, and vision insurance availableHealth Savings Account (HSA)Mental health counseling expense reimbursementRetirement savings planningParental leavePaid time off Dec 25th - Jan 1st and the week of July 4th, in addition to accrued paid time offWhy This Role MattersBehind every thriving ministry are people who make things happen behind the scenes. In this role, your organization, care for people, and attention to detail will help leaders lead well and ensure our campus community feels supported and connected.If you enjoy helping leaders succeed and want your work to contribute to meaningful impact in people's lives, we'd love to hear from you.RequirementsWhat You BringWe're looking for someone who combines exceptional organization with strong relational skills.Experience & Skills3–10 years of executive or senior-level administrative experience preferredExceptional organization and attention to detailStrong written and verbal communication skillsAbility to manage multiple priorities and deadlines in a fast-paced environmentHigh level of discretion with confidential informationA proactive mindset—anticipating needs rather than waiting for directionPersonal StrengthsResourceful and dependableRelational and service-orientedAble to manage details while keeping the big picture in mindComfortable working both independently and collaboratively