Office Assistant

Job Description

Job Description

Kingdom Movement Church is seeking a diligent Operations Assistant to provide administrative support for day-to-day operations. 

The ideal candidate will be a linear thinker who loves to check off tasks, has a cheerful attitude, is able to reorder tasks based on priorities, is willing to grow, and is eager to maintain day-to-day processes.

If you're someone who loves to check off tasks, send us your resume today to become part of the team!

$20 - $25 hourly

Administrative Support

• Provide direct administrative support to the Executive Administrator: clerical tasks, preparing / proofreading presentations and documents, Excel work, etc
• Managing KM events and room calendars (including evaluating and responding to scheduling requests and conflicts)
• Prepare meeting agendas and input scorecard data, take notes, and track follow-up actions (using Excel tools and Asana)
• Provide light financial admin support (insurances, deposits, reports, coordination with the finance team)
• Support project and event implementation. Examples: End of year reporting, Holy Spirit Conference (guest speaker bookings, requesting bids and obtaining contracts, organizing catering, etc.), Retreats, Christmas, Easter, Kids Camp, fundraising campaigns, etc
• Assorted administrative tasks as needed

Church-Wide Communication

• Manage internal/external communications, including weekly texts, monthly newsletters, and Slack posts
• Handle all phone and email inquiries with prompt responses, delegating to others as needed
• Create and manage registrations
• Monitor KM community chat channels and enforce culture standards

Database Management 

• Maintain and update databases (membership, life groups, event registrations, etc. in Planning Center and Church Center app)
• Work with the external Planning Center advisor on new processes to streamline activities, implementing changes needed, and communicating to end users

Other Duties As Assigned

• This role may include other duties as needed to support the mission and ministry of the church. A flexible, team-first mindset and readiness to serve where needed are essential

• Prior experience in office management or our industry is a plus

• Good understanding and familiarity with the Bible and ministry processes
• Excellent English phone skills are required
• Excellent English writing skills are required (including instructional and conversational writing)
• Excellent English proofreading skills are required
• Technologically savvy; proficiency with computer skills and preferred experience with programs such as Microsoft Office (e.g., Word, Excel, etc.) Google Suite, Planning Center, Asana, MailChimp, Slack
• Excellent time management skills with the ability to multi-task, prioritize, and meet deadlines
• Task and detail-oriented (high quality, accurate, and efficient) 
• Ability to apply discretion and trust with confidential material 
• Exercise initiative in problem-solving and demonstrate the ability to maintain composure and work effectively in demanding situations
• Must have excellent organizational skills and enjoy following systems and protocols
• Must be able to move at a fast pace with tasks and stay organized
• Pray for the ministry and God’s work throughout it
• Kingdom Movement attendance & participation for a minimum of one year (preferred)
• Volunteer church experience for a minimum of two years (preferred)

Kingdom Movement is a church with an average attendance of 800+ in Vancouver, WA. We exist to host Heaven and touch Earth.

We are a people of His Presence. A family in His Image. A church on His mission.

Read more about us: