Administrative Professional

Job Description

Job Description

We are seeking a highly organized and proactive Office Assistant to support our construction and real estate development team. This role is critical to keeping projects, field staff, and office operations running smoothly. Responsibilities include coordinating meetings and travel, assisting with project administration, maintaining schedules, tracking documentation, and supporting daily office functions.

The ideal candidate is detail-oriented, communicates professionally, takes initiative, and can effectively manage multiple priorities in a fast-paced environment. Previous experience in construction, property management, or administrative support is a plus.

Responsibilities:

• Coordinate meetings, travel, and equipment needs for field staff
• Order inspections and help keep project schedules moving with the field team
• Track insurance, licenses, certifications, and safety documentation renewals
• Order materials and small tools as requested by Project Managers and track receipts
• Answer phone calls, emails, and inquiries in a professional and timely manner
• Maintain office systems, records, and filing procedures
• Assist with vendor coordination, permit tracking, and project documentation
• Support company marketing efforts through community events, online platforms, and printed materials
• Help improve and maintain efficient office processes and standards

If you are dependable, organized, and enjoy being part of a growing construction and development company, we'd love to hear from you. Submit your resume today and become part of our team.

20 - 25 hourly

• Manage all paperwork in the office and create a process for team members to follow to ensure efficiency
• Inform team members regularly about the status of projects and any setbacks or achievements
• Facilitate communication between our customers and team to ensure customer satisfaction
• Buy materials for the office when necessary
• Improve skill sets through employee development programs

• Proficient in basic computer software and can quickly learn to use new programs
• High school diploma or GED required, some college experience preferred
• Customer service, bookkeeping, or administrative experience is preferred
• History of being deadline-driven and extremely organized
• Display excellent written, problem-solving, and verbal communication skills

We are a family business. Our story began with a strong foundation in both craftsmanship and ambition. My father, a former Nike employee, left the corporate world to pursue his passion for finish carpentry. He established his own business, earning a reputation for excellence and attention to detail. With his expertise, he ventured into property development on the Oregon Coast, bringing craftsmanship and vision to each project.

I joined my father at the age of 18, and together we've expanded our horizons to the Portland area. Our company has flourished, combining his decades of experience with my fresh perspective. We take pride in creating quality properties that reflect our dedication to superior craftsmanship and innovative design. Our journey is a testament to hard work, family values, and a commitment to building exceptional properties.