Administrative Assistant II (for Staff)-Recruited

Description:

Organizes and implements administrative systems and procedures. Serves as principal source of information on unit, project or program. Gathers and maintains data for and assists in preparing reports, often using a variety of computer software. Prepares and maintains financial, personnel, administrative, student records. Provides for smooth day to day flow of communications within the department. May compose, proofread, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and or databases. Arranges for use of facilities and plans meetings, conferences and seminars. Contributes to unit goals by accomplishing clerical or administrative duties as required. Ability to work independently with minimal supervision, to handle complex and confidential information. Competency using a variety of office computer software. Requires intermediate to advanced knowledge of email calendar, word processing, spreadsheets. Prior office experience required.

No

Union Designation

Additional Details

• Preferred Pay Rate Range : BR
• Union Designation : Union Eligible
• Report-To Detail : 100% on Campus
• Tenure Limit : 3 months
• FLSA Exemption Status : Non-Exempt/OT Eligible
• Required Education : High School Graduate
• Required occupational training, certifications or license(s) : None
• Business Title : Ed Portal Staff Assistant, Workforce and Economic Development
• Additional Job Details : Job Responsibilities: Welcome in-person visitors to the Ed Portal, answer incoming phone calls, and, as directed, respond to email messages and provide visitors access to the Ed Portal space. Develop a general familiarity with Ed Portal programs and connect visitors and callers with the available resources and/or programs. In accordance with established procedures and as directed, record relevant information and data for tracking purposes, including saving data in a designated data repository. As directed, create event listings that allow members of the public to register to attend an Ed Portal event or program using an existing template and following established procedures. Greet and check-in program participants. Support programs and events in accordance with event plans and as directed by supervisor. This work will include setting up and breaking down event spaces. Managing day of logistics connected to the delivery of programing (acceptance of food orders, distribution of materials, responding to program participants operational questions, etc. )Required Technical Skills/Knowledge: Ability to work the following hours in-person: Monday Wednesday 9:00a 5:00p Competency in Microsoft Office applications, particularly Outlook, Word and Excel, and Google Drive/Google apps Strong organization skills Prior experience with database systems Previous customer service experience (hospitality, retail, service industry) Ability to pass a CORI/SORI check Ability to lift up to 50 lbs.
• Pre-identified candidate's information, including name, email, phone, state/city/zip & pay rate : (No Value)
• Is the worker converting from being a Harvard full-time employee (FTE)? : No
• Role requires identity, I-9 and 3 reference screen (recruited) : Yes
• Role requires identity, I-9 screen (payrolled) : No
• Role requires DMV/driving history screen : No
• Role requires criminal background and sexual offender screening CORI/SORI : No
• Role requires criminal background screen : No
• Role requires 10-panel drug screen : No
• Role requires credit record check : No
• Role requires compliance with Immunization policy. : No