Accounts Payable Specialist

Overview

Accounts Payable Specialist (Workday Experience) – Boston, MA (Fenway area, close to T). Temporary start immediately with potential for permanent opportunity. This role is with a Higher Education client and involves processing vendor invoices, purchase orders, and payment requests, ensuring timely, accurate processing in accordance with institutional policies and internal controls. The role requires collaboration with finance and procurement staff, support for audits, and optimization of AP workflows using Workday.

Base pay range

$28.00/hr - $35.00/hr

Direct message the job poster from Ledgent

Key Qualifications

• Bachelor's degree in Accounting or Finance required.
• 2-5 years of full-cycle Accounts Payable experience as a sole contributor.
• Workday Financials experience required – including invoice processing, supplier setup, PO matching, and payments.
• Advanced Excel proficiency (pivot tables, lookups, data validation, and reporting).
• Accounts payable experience in higher education, nonprofit, or other regulated environments required.
• Strong working knowledge of accounting principles and general ledger interaction.

Key Responsibilities

• Process invoices, expense reports, and payment requests in Workday, ensuring accuracy and completeness.
• Match purchase orders (POs), receiving documents, and invoices; resolve discrepancies.
• Prepare, schedule, and execute vendor payments (ACH, wire transfers, checks).
• Review and code invoices to correct general ledger (GL) accounts, cost centers, and/or fund sources.
• Reconcile AP sub-ledgers to the general ledger and resolve discrepancies.
• Perform periodic reviews of liabilities, aging of payables, and provide reports to management.
• Coordinate with purchasing, contracts, and receiving to verify goods/services delivery and approve invoices.
• Support month-end and year-end closing, including accruals of expenses and cut-offs.
• Respond to vendor inquiries and internal stakeholders' questions about payment status.
• Maintain internal controls, audit trails, and ensure compliance with institutional policy, federal/state regulations, and internal or external audit requirements.

If you or someone you know is interested in applying, please send your updated resume in WORD format.

Note: All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We comply with applicable state and local laws regarding background checks where required.