Administrative Assistant

Job Description

Job Description

Mehlville Fire Protection District is seeking a detail-oriented and motivated

Administrative Assistant

to join its Administration team. This role is perfect for someone who enjoys interfacing with others, staying organized, and providing essential support for day-to-day business operations. This position provides a great opportunity to build a long-term, stable, and rewarding career. Job Responsibilities: Welcome visitors, employees, vendors, and guests with a friendly, positive demeanor Answer, screen, and route incoming phone calls promptly and professionally, taking and relaying messages as needed Receive, sort, and distribute incoming mail and packages. Coordinate outgoing mail and courier/delivery services Provide directions to visitors and delivery vendors based on established procedures Manage attorney/patient requests for Emergency Medical Service (EMS) and Fire reports Provide information to third-party EMS billing company (payments, correspondence, liens, lien releases, etc.) Order supplies for offices, engine houses, and employees Accumulate credit card receipts and summarize for monthly payment Manage petty cash Make registration and travel arrangements for conferences and trainings Perform general administrative support or other duties as assigned Qualifications: Associate's degree in Office or Business Administration and two or more years' experience in an administrative role (or an equivalent education and experience) Proficient with Microsoft Office (Excel, Word, Outlook, etc.) and Adobe Proficient with office equipment (copier, postage meter, etc.) Experience with supply ordering and inventory control Excellent attention to detail and organizational skills Ability to manage multiple tasks and deadlines Strong communication and interpersonal skills Familiarity with medical terminology is a plus Familiarity with accounting software is a plus Punctual and dependable. Self-starter with the ability to work with minimal supervision. Ability to exercise discretion and good judgment in confidential matters. Ability to work on-site Monday through Friday, 8:00 am - 4:30 pm Wages:

$26.44 - $31.25 per hour ($55,000 - $65,000 annually) Benefits Include: 100% paid health insurance premiums for you and your family; maximum annual out-of-pocket expenses are $3,000 per participant or $6,000 for family 100% paid dental and vision insurance premiums for you and 50% for family Wellness program and ability to earn $1,200 annually for your health savings account Pension plan with 8% employer contribution, which increases with tenure to 11% Additional 2% pension plan employer match with 2% deferred employee contribution 10 Vacation days per year, prorated in hire year 12 Personal Time Off (PTO) days per year, prorated in hire year 8 paid holidays per year 100% paid $100,000 life insurance 100% reimbursed long-term disability insurance 100% paid $20,000 Critical Illness coverage Annual tuition reimbursement up to $5,000 per year 100% paid Employee Assistance Plan Paid New Parent Leave, Funeral Leave, and Cancer Diagnosis Leave Voluntary Dependent Care and Limited Health Care flexible tax-saving spending accounts available Voluntary Accidental Death & Dismemberment, Short-Term Disability, and Term Life Insurance available