Business Development Coordinator

At Newcomb & Boyd, the work we win starts long before a proposal is written. We’re seeking a Business Development Coordinator to join our BD team and help build the research, data, and logistical foundation that powers the firm’s growth. Why This Role Is Crucial As Business Development Coordinator, you will be a critical part of the BD function—keeping the pipeline current, tracking market activity, supporting conference and event logistics, and making sure the BD team can operate at full speed. You will work closely with the Business Development Manager on the day-to-day functions that keep opportunities moving and the firm’s market presence active. This is an excellent entry point into AEC business development for someone who is organized, curious, and eager to learn how a professional services firm identifies, pursues, and wins work. What Makes Working At Newcomb & Boyd So Rewarding You’ll get an inside look at how a respected 300-person engineering firm pursues work across healthcare, higher education, research, and commercial markets. You’ll build real skills in CRM pipeline management, market research, event coordination, and pursuit support—and you’ll have a clear growth path toward a BD Manager role as you develop your expertise. What You’ll Do Maintain BD pipeline records: Keep opportunity, lead, pursuit status, and contact activity records current and accurate within Unanet's pipeline and CRM modules, following the standards and workflow established by the BD Manager; the BD team owns these records - the Marketing Operations team owns the platform configuration and project data Update contact records: Enter and maintain client, prospect, teaming partner, and consultant contact information in Unanet; flag duplicates, outdated records, and missing information to the BD Manager for resolution Support pipeline reporting: Pull regular pipeline and activity reports from Unanet to support the BD Manager's weekly and monthly reporting to the BD Director; flag anomalies or gaps in data accuracy Coordinate with the Marketing Operations team on data handoffs: When an opportunity moves from BD pipeline to active pursuit, support the clean handoff of opportunity data to the Marketing Operations team in coordination with the BD Manager Monitor procurement activity: Track RFQ/RFP releases, institutional and state meeting minutes, project announcements, and procurement postings across target markets and clients; flag relevant opportunities to the BD Manager on a regular cadence Support market research: Monitor client websites, industry publications, association news, and competitor activity to support the BD Manager’s market intelligence function; summarize findings in clear, usable formats Maintain target client and market files: Build and update organized reference files on target clients, market sectors, and teaming partners so the BD team has current, accessible intelligence when pursuing opportunities Coordinate conference and event logistics: Manage registrations, sponsorships, hotel and travel coordination, materials preparation, and scheduling for industry conferences, association events, and firm-hosted client events Maintain membership and association records: Track the firm’s professional association memberships, conference registrations, and industry involvement by staff; coordinate renewals and ensure the firm’s presence is current and organized Support seller-doer scheduling: Help coordinate client meetings, site visits, and outreach calls for partners and project managers; prepare briefing materials, draft agendas, and capture follow-up action items Prepare BD materials: Support the preparation of client presentations, capability one-pagers, and meeting prep materials in coordination with the BD Manager and Marketing Operations team General BD Support Pitch in as needed: Support firmwide BD and marketing initiatives including internal events, award submissions, and special projects as directed by the BD Manager or BD Director Build your AEC knowledge: Actively develop familiarity with Newcomb & Boyd’s markets, clients, project types, and competitive landscape - this knowledge is what makes BD support genuinely useful rather than purely administrative Required Qualifications Associate’s or Bachelor’s Degree in Marketing, Communications, Business, or related field Strong organizational skills with exceptional attention to detail - especially in data entry, record maintenance, and deadline tracking Proficient in Microsoft Office Suite; comfortable learning CRM and database platforms quickly Clear and professional written and verbal communication skills Demonstrated initiative and dependability; able to manage multiple tasks and competing deadlines without dropping the ball Genuine curiosity about the A/E/C industry and how professional services firms build client relationships and win work Collaborative mindset and willingness to work across two closely coordinated teams - BD and Marketing Operations - with different but complementary ownership of the same platform Preferred Qualifications 1-3 years of experience in a marketing, business development, or administrative support role Experience with Unanet or a comparable CRM/database platform Familiarity with the A/E/C industry, public sector procurement, or professional services marketing Experience coordinating events, conferences, or logistics for a professional team SMPS student membership or interest in pursuing CPSM certification Be a Part Of Our Team Newcomb & Boyd caters to the needs of clients and owners through the integration of services including MEP, commissioning, intelligent building systems, acoustics, audio-visual, communications, building automation, theatre systems, security, and lighting design. Our portfolio comprises work across many market sectors, including aviation, civic & cultural, corporate, government, health care, academic, science & technology, and sports. We offer a hybrid work schedule, 401(k) plan with company match, employee and family social events, health and fitness programs, and many additional benefits. We believe our purpose is to provide engineering solutions to shape the world. Come shape the world with us. Newcomb & Boyd is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with a disability. Newcomb & Boyd is an affirmative action employer and ensures that all applicants and employees are treated fairly in all areas of employment including recruitment, hiring, promotion, retention and compensation. #J-18808-Ljbffr