Administrative Assistant

• Operate diverse applications to generate documents, correspondence, commitments, policies, endorsements, binders, letters, and memos
• Use moderate to advanced equipment capabilities to produce and revise complicated documents, such as more involved policies, binders, and other legal documents
• Prepare management reports and special projects as requested
• Proofread and edit own work
• Perform general secretarial duties, which may include assembling policies and accompanying documents for copying
• Answer the telephone and take and deliver messages to other departments
• Communicate with supervisors, operators, and users to resolve specific problems or questions regarding documents
• Provide information and editorial assistance to management
• Support supervisors and other administrative staff
• Perform daily operations reports
• Coordinate travel, meetings, and calendars for the supervisor's internal and external constituents, including preparing agendas
• Coordinate travel arrangements while demonstrating good judgment to plan and accomplish goals
• Maintain office records in compliance with record management policies
• Provide confidential administrative support
• Perform duties using independent judgment and initiative
• Prepare correspondence, distribution lists, and other documents as requested, including faxing, photocopying, and mailing

• Associate degree from an accredited institution
• Two years of previous experience in an administrative assistant role, preferably in a higher education or college environment
• Considerable knowledge of office administration and experience working with management
• Demonstrated ability to be detail-oriented, adaptable, and proactive, with a strong sense of initiative
• Flexibility with schedules, including travel to different campus locations
• Proficient knowledge of Excel and Google Sheets, including VLOOKUP, Pivot Tables, Macros, Formulas, and Functions

• Medical coverage, including HSA and FSA options (dependent and health care)
• Dental and vision insurance
• 12 paid holidays, paid time off, and a paid volunteer day
• 401(k) with 50% employer matching
• Short-term disability and life insurance
• Supplemental life insurance options
• Growth opportunities, education assistance, and professional development benefits

• Group life insurance
• Long-term disability
• Talent referral program
• TicketsatWork discount entertainment program
• Paid day off on your birthday (full-time employees after two years)

Excelon does not discriminate on the basis of race, religion, sex, gender, sexual orientation, national origin, marital or veteran status, disability, age, or any other characteristic protected by law.