Accounts Payable Specialist

Description

OUR MISSION: Oregon Episcopal School educates students to realize their power for good as engaged citizens of the world.

ABOUT US: Founded in 1869, Oregon Episcopal School today occupies a wooded 59-acre campus where 880 students in Pre-K through 12th Grade share an excellent faculty, an inquiry-based curriculum, and a strong sense of community. The Upper School also includes a small boarding program of international and domestic students who live and learn together, enhancing the vibrancy of the school community.


OES seeks and values employees who continually grow in their work practices. Teaching faculty engage in the Characteristics of Effective Teaching for their ongoing learning in service of students. All other employees engage in professional growth specific to their responsibilities. Together, faculty and staff create a vibrant and diverse community of lifelong learners.

As an Episcopal school, we are rooted in a rhythm of gathering and reflection that values and respects all beliefs and cultures. As such, we educate toward a larger purpose - toward inclusion and respect, service and justice, and commitment beyond ourselves.


JOB SUMMARY : The accounts payable specialist ensures timely payments and positive relationships with the vendors providing services and supplies to OES. The AP specialist provides input into the financial operations of the School to support its financial health and stability. This position works with OES employees across departments/divisions and with the HR Office. The successful AP specialist will be tech savvy, responsive, organized, and interculturally competent.

ESSENTIAL DUTIES:

• Process all non-payroll expenditures in a timely and accurate manner, and in compliance with all laws, standards and policies, including all transactions involving AP checks and employee/parent reimbursements, credit cards, and petty cash.
• Provide professional, sensitive, culturally-appropriate customer service in accordance with established policies.
• Manage credit card program: collect, verify and create journal entries for credit card transactions on a monthly basis, resolve any issues that may arise.
• Function an integral member of the Business Office team, supporting colleagues in various tasks and processes. Back up colleagues when needed or possible.
• Distribute unpaid invoices to departments for approval.
• Review returned invoices for proper approval, account distribution and payment information.
• Generate checks for payment on a weekly basis
• Enter data for processing in bank and ACH payments. Supply reports for approval. Investigate disputed bills or invoices
• Maintain petty cash box; provide reimbursements
• Coordinate invoices with AR specialist to properly bill student accounts.
• Assist Controller & Director of Finance with year-end audit, collecting information related to accounts payable.
• Keep current vendors updated for W-9's and 1099's; Issue 1099s.
• Monitor daily positive pay; issue stop payments, request copies of checks as needed
• Complete vendor credit request forms.
• Complete miscellaneous projects as required.
• Perform other duties as assigned.

Requirements

MINIMUM QUALIFICATIONS:

• Three years of accounts payable experience
• IT Skills: general digital literacy, intermediate to advanced MS excel and Word, Google Suite, accounting system experience, flexibility to adapt and learn as digital tools evolve
• Intercultural competence, ability to interact appropriately with persons of all backgrounds, ability to work effectively on diverse teams, demonstrated commitment to equity and inclusion
• Ability to pass a criminal background check

PREFERRED QUALIFICATIONS:

• Experience with Blackbaud's Financial Edge or similar accounting system
• AA degree in accounting or business

KNOWLEDGE, SKILLS, AND ABILITIES:

• Written and verbal communication skills
• Flexible, problem solving, service orientation
• Interpersonal skills, ability to work well on teams, ability to maintain collegial relations with colleagues
• Organizational skills, ability to prioritize and juggle deadlines as needed

PHYSICAL REQUIREMENTS:

• Primarily office environment, ability to sit at computer and keyboard for substantial periods
• Mobility sufficient to move about the campus
• Sight and hearing adequate to perform the duties of the job, ability to communicate clearly
• Ability to lift and carry up to 20 pounds on a frequent basis