Executive Assistant

Executive Assistant

Wintrust provides community and commercial banking, specialty finance and wealth management services through its 16 bank charters and nine non-bank businesses. Wintrust delivers the sophisticated solutions of a large bank while staying true to the relationship-focused, personalized service of our community banking roots. We serve clients in all 50 states with more than 200 branch banking locations in Illinois, southwestern Florida, northwestern Indiana, west Michigan and southern Wisconsin and commercial banking offices in Chicago, Denver, Milwaukee, Grand Rapids, Mich., and in key branch banking locations throughout Illinois. Our people are the heart of our business and we are proud to rank consistently as a top place to work. Wintrust is a $66 billion financial institution based in Rosemont, Illinois, and listed on the NASDAQ Global Select Market under the symbol "WTFC."

The Executive Assistant is responsible for executing a range of administrative duties and overseeing the information dissemination for several Leaders and their associates within the organization. They provide exemplary customer service characterized by professionalism, confidentiality, and prudent judgment. This position requires robust administrative competencies, proficiency in Microsoft Office suite applications such as Excel, Outlook, and PowerPoint, as well as the capability to organize and coordinate multiple responsibilities, prioritize daily tasks, and uphold a courteous and respectful demeanor. This position is 100% in-office, Monday through Friday, from 8:00AM to 5:00PM, with one exception: one day each week, an earlier arrival will be required for meetings that begin at 7:30AM.

What You'll Do

• Guest Experience: Provide a branded, warm-welcoming support for the Suite. Polished image and business attire is a requirement. Confidentiality is essential to the Suite.
• Meeting Coordination: Assist staff with reserving rooms and hotel office space. Assist with setting up meetings, audio/video setup, and ordering meals. Attend some meetings to monitor room devices. Collaborate with Tech Teams to ensure room devices are operational. Manage room calendars. One day a week, an early room setup will be required for meetings that begin at 7:30AM.
• Agenda Management: Coordinate and distribute multiple meeting agendas throughout the week and draft meeting minutes. Attend meetings to compose meeting minutes.
• Collaboration and Communication: Work with various business groups (e.g., Tech Support, Corporate Real Estate, Security Guards, and Building Management) that support the Suite. Respond to general Office inquiries. Send mass communication on behalf of team members. Draft, edit, and proofread correspondence and PowerPoint presentations.
• Office Management: Oversee daily office operations. Ensure the office is well-supplied, clean, organized, and maintained. Create procedures to support a functional office for the teams; mail management, supply ordering, badge access, maintenance requests, and other facility needs.
• Website Management: Update internal SharePoint websites for teams.
• Travel, Expense, and Invoice Management: Track expenses and process invoice payments. Make travel arrangements for Executives. Complete expense reports.
• Other: Provide other administrative support as necessary and special projects as assigned.

Qualifications

• 5-7 years of relevant experience
• Proven experience of recognizing the necessity of adhering to pre-established timetables without compromising on quality
• Anticipate the needs of leadership by proactively managing complex calendars
• Ability to manage seamless logistics for meetings and presentations including booking venues and prepping materials
• Highly proficient in Microsoft Suite
• Background in financial industry a plus
• High degree of personal integrity to build and maintain trust across senior leadership, internal teams and external partners

Benefits

Medical Insurance • Dental • Vision • Life insurance • Accidental death and dismemberment • Short-term and long term Disability Insurance • Parental Leave • Employee Assistance Program (EAP) • Traditional and Roth 401(k) with company match • Flexible Spending Account (FSA) • Employee Stock Purchase Plan at 5% discount • Critical Illness Insurance • Accident Insurance • Transportation and Commuting Benefits • Banking Benefits • Pet Insurance

Compensation

The estimated hourly rate for this role is $28.37 - $40.87 along with eligibility to earn an annual bonus. Actual salaries may vary based on several factors, such as a candidate's qualifications, skills and experience.

From our first day in business, Wintrust has been proud to serve a variety of unique communities and people from all walks of life. To build a company that reflects the communities we serve, we believe that fostering a unique and inclusive workplace where everyone feels valued and empowered to succeed will support our ongoing success. Wintrust Financial Corporation, including community banking and financial services subsidiaries, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.