Bookkeeper with Payroll, AP/AP, and HR Admin Experience

Are you a dependable, self-motivated professional with experience in QuickBooks, ADP, Accounts Payable and Receivable and a knack for staying organized? We’d love to welcome you to our collegial, creative environment. We are a 100+ year-old costume rental and sales company with a unique set of characters on deck. Our business is healthy and growing and we need a bookkeeper who can keep up with us. We are open to experienced part‑time candidates or full‑time candidates who can grow with us. What You’ll Do Manage accounts payable and receivable tasks and some basic reporting using QuickBooks Partner with the controller to perform monthly and year‑end close tasks Onboard new staff into the payroll system and administer the online ADP employee portal Ensure all requirements are met and process weekly payroll in ADP WorkNow for 30‑40 staff in NY Administer employee benefits enrollment and changes Collect, organize, and upload invoices, receipts, and other documents to support A/P tasks and required records retention Process credit card payments for A/R Queue ACH and print checks for signature and approval Reconcile bank statements to maintain accurate financial data Prepare checking deposits and other documents to support A/R Ensure information is accurate for state sales tax registrations and payments Prepare annual due diligence mailings and reports of dormant unclaimed funds to New York State Comptroller’s Office Manage customer credit on account and send monthly/quarterly statements to customers Update product pricing as needed to reflect current rates and accuracy Provide other general administrative support as needed Jump in where needed — flexibility is key! We’re Looking For Reliable, detail‑oriented individuals QuickBooks and ADP WorkNow proficiency (a must!) Strong organizational and communication skills Availability to start ASAP Requirements 3‑5 years of hands‑on AP/AR, HR admin, and payroll experience Strong proficiency in QuickBooks, ADP WorkNow, and Microsoft Office, especially Excel (basic formulas/spreadsheets) A solid grasp of accounting principles, with the ability to handle reconciliations and journal entries A team player with strong communication skills—friendly, dependable, and proactive Education Associate’s degree in Accounting or equivalent experience required Bachelor’s degree preferred Schedule Part‑time or Full‑time, Monday‑Friday Work Location In‑person in Schenectady, NY Pay Starting at $25.00‑$27.00 per hour Language Skills Must be able to speak, read, write, and understand the primary language(s) used in the workplace; bilingual skills are a plus. Ability to read, analyze, and interpret general business information, including but not limited to company policies and procedures. Ability to effectively present information and respond to questions from managers, clients, customers, and the general public. Mathematical Skills Ability to calculate figures and amounts such as percentages, sales prices, total purchases, etc. Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or schedule form. #J-18808-Ljbffr