Executive Assistant, Founders Office

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Executive Assistant, Founders Office based in the United States.

As an Executive Assistant, you’ll serve as a trusted strategic partner to the Founder’s Office, supporting Co-Founders and C-suite leaders in a fast-growing, mission-driven environment.
You’ll help executives maximize their impact by protecting their time, creating structure, and anticipating priorities before they become urgent.
The role combines sophisticated calendar management, executive communications, travel coordination, meeting support, and cross-functional execution.
You’ll operate at the center of leadership activity, connecting executives with internal teams, external partners, vendors, and key stakeholders.
Beyond administrative responsibilities, you’ll build systems and processes that strengthen organizational efficiency and leadership cadence.
This is a high-trust, high-visibility opportunity for someone who brings exceptional judgment, discretion, and attention to detail.
You’ll thrive in an environment where urgency, ownership, precision, and empathy are essential to achieving ambitious goals.

Accountabilities:

• Own complex, multi-time-zone calendar management for Co-Founders and senior executives, prioritizing meetings based on urgency, strategic importance, and business impact.
• Protect executive time by triaging inbound requests, managing calendar holds, resolving conflicts, and proactively identifying scheduling challenges.
• Plan and coordinate leadership meetings, staff meetings, business reviews, planning sessions, team offsites, and large-scale company events.
• Act as a meeting proxy when necessary, capturing detailed notes, documenting decisions, clarifying ownership, and ensuring action items receive appropriate follow-through.
• Draft, edit, and send communications on behalf of executives, maintaining a polished, professional, and executive-level voice.
• Serve as a primary liaison between executives and internal leaders, external partners, vendors, and other stakeholders.
• Digest and summarize important information, updates, risks, and insights, escalating matters appropriately while maintaining strict confidentiality.
• Support the leadership operating cadence by owning agendas, meeting preparation, notes, action tracking, and follow-up.
• Develop and continuously improve systems, templates, workflows, and processes that enhance executive productivity and organizational effectiveness.
• Manage end-to-end travel arrangements, including itineraries, reservations, logistics, and expense reporting.
• Ensure seamless operational execution during periods of high volume, executive travel, organizational change, or rapidly shifting priorities.
• Provide occasional support for personal matters that enable executives to remain focused and effective in their professional responsibilities.
• Anticipate executive needs, independently solve problems, and stay ahead of deadlines and important commitments.

Requirements:

• 5+ years of experience supporting senior executives, preferably VP- or C-suite-level leaders in a high-growth, fast-paced environment.
• Experience working within a legal environment, such as a law firm, is preferred.
• Exceptional calendar management, prioritization, organization, and time-management skills.
• Excellent written and verbal communication skills, including the ability to prepare clear, concise, and polished executive-level messaging.
• Demonstrated discretion, professionalism, sound judgment, and ability to manage highly confidential information.
• Strong project management capabilities with a clear bias toward execution, ownership, and follow-through.
• Ability to anticipate needs, identify potential challenges early, and solve problems independently.
• Comfortable operating in dynamic and sometimes ambiguous environments while maintaining calm, clarity, and attention to detail.
• High emotional intelligence and the ability to navigate cross-functional relationships with empathy, tact, confidence, and professionalism.
• Strong stakeholder-management skills and the ability to build trusted relationships with executives, employees, partners, vendors, and other external contacts.
• Experience in startups, healthcare, technology, legal, or similarly complex operational environments is advantageous.
• Ability to operate effectively within a lean organization where urgency, precision, adaptability, and accountability are highly valued.
• Applicants must be based in the United States.

Benefits:

• Fully remote opportunity for U.S.-based candidates.
• High-visibility position with direct exposure to Co-Founders and C-suite leadership.
• Opportunity to influence executive productivity and organizational effectiveness at a growing company.
• Meaningful exposure to strategic priorities, cross-functional initiatives, and company-wide operations.
• Opportunity to design and improve systems, processes, and workflows that have an organization-wide impact.
• Mission-driven environment focused on improving the healthcare experience for patients and families.
• Fast-paced, high-growth workplace designed for individuals who enjoy ownership, challenge, and continuous improvement.
• Collaborative culture that values urgency, precision, empathy, accountability, and meaningful impact.
• Opportunity to work alongside a lean, ambitious, and deeply mission-oriented team.

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.