Executive Assistant to Co Founder

Executive Assistant To Co Founder

We are seeking an exceptional Executive Assistant to support the founders in a high-trust, high-visibility role that combines sophisticated executive support with thoughtful personal assistance. This is an opportunity for an experienced, highly organized professional who is comfortable operating with discretion, sound judgment, and a high degree of independence. The role requires someone who can anticipate needs, manage competing priorities, and execute details flawlessly while maintaining a warm and polished presence with senior executives, investors, entrepreneurs, advisors, family members, and household staff. The position has both business support and personal support.

Compensation & Benefits: 150-200k. + B based on experience

Responsibilities:

• Manage complex, fast-moving calendars for both Co-Founders, balancing internal and external meetings, board commitments, events, and shifting priorities.
• Coordinate meetings from start to finish, including conference rooms, video conferencing, materials, agendas, and follow-up tracking as needed.
• Arrange detailed domestic and international travel, including private aviation, commercial flights, hotels, ground transportation, and comprehensive itineraries.
• Prepare and submit accurate and timely expense reports.
• Serve as a polished and professional first point of contact for limited partners, portfolio company CEOs, advisors, and other senior external stakeholders.
• Draft, format, and proofread correspondence and communications on behalf of the Co-Founders.
• Maintain accurate contact records and assist with keeping the firm's CRM current.
• Partner with the office Executive Assistant on visitor management, lunches, vendors, office logistics, and other shared firm needs.
• Provide light project and administrative support as priorities arise.
• Occasionally travel to support larger-scale firm events, including annual meetings and team gatherings.

Personal Support

• Manage personal calendars in coordination with spouses, families, and household staff.
• Partner directly with spouses on family scheduling, planning, logistics, and ad hoc projects.
• Coordinate logistics across multiple residences, including vendors, deliveries, appointments, and household-related projects.
• Occasionally assist with children's school logistics, activities, appointments, and related family scheduling.
• Anticipate needs and proactively resolve logistical issues before they become problems.

Required Qualifications:

• Significant experience supporting senior executives, founders, principals, or high-net-worth individuals in a demanding environment.
• Exceptional organizational skills and an ability to manage multiple priorities without losing attention to detail.
• Demonstrated discretion and sound judgment when handling confidential business and personal information.
• A proactive, service-oriented mindset with the ability to anticipate needs rather than simply respond to requests.
• Excellent written and verbal communication skills, with the ability to interact comfortably and professionally with senior stakeholders.
• Strong travel, calendar, scheduling, and logistical capabilities.
• Comfort managing both professional and personal responsibilities with equal professionalism.
• Resourcefulness and a willingness to figure things out independently.
• High emotional intelligence and the ability to work effectively with executives, spouses, family members, household staff, colleagues, vendors, and external partners.
• A calm, flexible demeanor and the ability to operate effectively when plans change quickly.
• Strong proficiency with standard office and productivity tools; familiarity with CRM systems is a plus.
• A genuine commitment to confidentiality and trust.

If you meet the required qualifications and are interested in this role, please apply today.