Administrative Assistant

Administrative Assistant

Our client, an Agriculture Products company, is looking for an Administrative Assistant for their Moline, IL location.

Responsibilities:

• Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution.
• Maintains and updates established web sites with the assistance of basic web publishing software applications.
• May maintain databases, systems applications or files to ensure accurate and current information is available for use by others.
• Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.).
• Gathers and summarizes data from various sources in order to complete reports and special projects.
• Receives and refers visitors and telephone callers within the department, ensuring that callers reach their intended destination.
• Processes and distributes incoming and outgoing mail, interoffice messages, faxes, and voicemail messages throughout the department. Researches, resolves and responds to inquiries/concerns from internal and/or external customers.
• Escalates complex issues for resolution as appropriate.
• Gathers or creates and maintains records or data and distributes information as appropriate to department members or internal/external customers.
• May perform analysis of data and resolve discrepancies following prescribed procedures.
• May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed.
• Creates and maintains sensitive department records; uses data to prepare letters and memoranda for supervisor's signature.
• Provide core legal support on a temporary basis
• Execute assigned tasks efficiently and accurately
• Adapt to diverse assignments and changing priorities
• Support reporting and process documentation
• Support supplier changes

Requirements:

• Will consider recent graduate.
• Quick learner with strong adaptability
• Ability to work independently and as part of a team
• Excellent organizational and time management skills
• General Microsoft Office Skills

Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities