Senior Accounts Payable Specialist

Job Description

Job Description

Who We Are:

Opening its doors over 45 years ago, FSSI is a leading document outsourcing company servicing Fortune 500 companies in the financial, banking, insurance and billing industries across the U.S.

We are currently looking for a Senior Accounts Payable Specialist to manage all outgoing payments, processing invoices, maintaining vendor relationships, and ensuring timely payments to vendors while maintaining positive vendor relationships.

Schedule: This role requires full-time, onsite presence, Monday through Friday, at our Santa Ana, CA location.

Your Essential Duties:

• Ensure thorough review of invoices and payments for accuracy and completeness.

• Review and update processes for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
• Review and verify Purchase Orders and supporting documentation to ensure accuracy in coding.
• Reconcile accounts payable aging report to general ledger balances.
• Ensure purchase orders related to purchases made exclusively for Customers are submitted to billing team in a timely manner.
• Assist with preparing correct and timely budget reports and purchase journals.
• Participate in the recordkeeping of purchases for use in tax preparation and periodic audits.
• Ensure W9s have been collected from all vendors prior to paying vendors and to ensure accurate and timely preparation of year-end 1099s.
• Assist Staff Accountant team with accounting reconciliations as needed.
• Prepare daily, weekly, and monthly reports and assist with month-end closing tasks.
• Ensure proper maintenance, filing, and storage of records to assist in audits.
• Perform other related duties as assigned.

Requirements

What You Bring:

• High School diploma or equivalent is required.
• Five to seven years of AP experience and training.
• Experience managing processes.
• NetSuite experience is preferred.
• Experience with AP automation software is preferred.

Benefits

Why Join Us?

• Employee Ownership through our Employee Stock Ownership Plan (ESOP): When you join our team, you’re not just an employee—you become an employee-owner, sharing in the success of our company and shaping its future.
• Culture of CARE for our Employees: We offer strong, competitive benefit plans for our employees and their families.
• Industry Leadership: FSSI is a technology-driven leader in document services, focused on providing best-in-class services and dedicated to utilizing industry-leading software and equipment.

Benefits include:

• 401(k) & Roth + Employee Stock Ownership Plan
• Medical, Dental, Vision & Life Insurance
• Vacation, sick leave and paid holidays – including your birthday!
• Employee Assistance & Care Programs
• Additional perks & employee award programs