Senior Accounts Receivable Specialist

About the Company
We are partnering with one of our long-term, reputable clients to identify an experienced Senior Accounts Receivable Specialist to join their growing accounting team. This organization offers a collaborative environment, strong leadership, and long-term stability with opportunities for growth.


Position Overview
The Senior Accounts Receivable Specialist will be responsible for overseeing the full-cycle AR process, supporting cash flow management, and partnering with internal and external stakeholders to ensure timely and accurate collections. This role requires strong analytical skills, attention to detail, and the ability to work independently in a fast-paced environment.


Key Responsibilities

• Manage full-cycle accounts receivable processes including billing, cash applications, collections, and account reconciliations
  
  
• Monitor aging reports and proactively follow up on past-due accounts to reduce DSO and improve cash flow
  
  
• Research and resolve complex billing discrepancies, unapplied cash, and customer disputes
  
  
• Prepare and distribute customer invoices, statements, and account summaries
  
  
• Apply daily cash receipts including ACH, wire, check, and credit card payments
  
  
• Reconcile AR subledger to the general ledger and assist with month-end and year-end close
  
  
• Partner with Sales, Customer Service, and Operations to resolve invoice and payment issues
  
  
• Maintain accurate customer account records and documentation
  
  
• Assist with credit evaluations and setting up new customer accounts
  
  
• Support audit requests and provide AR reporting and analysis to leadership
  
  
• Identify process improvement opportunities to streamline AR procedures and enhance efficiency

Qualifications

• 5 years of progressive accounts receivable experience, including high-volume and complex AR
  
  
• Strong knowledge of AR best practices, collections strategies, and cash applications
  
  
• Experience with ERP systems (NetSuite, SAP, Oracle, Microsoft Dynamics, or similar)
  
  
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs, reconciliations)
  
  
• Excellent problem-solving, analytical, and organizational skills
  
  
• Strong written and verbal communication skills with a professional, customer-service mindset
  
  
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.


Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.