Accounts Receivable Specialist

Accounts Receivable Specialist Shift: 1st Shift (9:00 AM – 5:30 PM) Schedule Requirements Must be available to work until 9:00 PM on the last business day of the month If the last day of the month falls on a weekend or holiday, availability on those days is required Must be comfortable working at least 2 Saturdays per month Position Summary The Accounts Receivable Specialist is responsible for daily invoicing, tracking non-invoiced work orders, and supporting reporting and audit activities. This role plays a key part in ensuring billing accuracy, supporting month-end close, and maintaining strong internal collaboration across departments. Reporting Structure Reports to: Accounting Team Lead or Business Unit Controller Works closely with: Operations Shipping Planning Production Support Sales and other internal teams Occasional interaction with external customers Key Responsibilities Invoicing & Billing Prepare and issue customer invoices accurately and timely using ERP systems Verify purchase orders, contracts, shipping documentation, and order entries prior to invoicing Track and follow up on non-invoiced work orders Reconciliation & Issue Resolution Review and resolve invoice discrepancies Coordinate corrections with Operations, Sales, and Shipping teams Month-End Close Support Assist with invoicing-related close activities, including: Revenue recognition support Cutoffs Accruals Reconciliations Perform month-end dock walk audits Compliance & Audit Support Ensure invoicing complies with: Company policies Contractual terms Tax and export control regulations Provide documentation for internal and external audits Reporting & Process Improvement Support daily, weekly, and monthly reporting Identify opportunities to improve: Invoicing processes Automation Data quality Required Qualifications High school diploma or equivalent required Associate's degree in Accounting, Finance, or related field preferred Minimum 2 years of invoicing, accounts receivable, or accounting experience Technical Skills Strong Microsoft Excel skills (required): Pivot Tables VLOOKUP / XLOOKUP INDEX / MATCH Basic formulas Experience with ERP or billing systems Knowledge of order-to-cash processes Core Competencies Strong attention to detail and data accuracy Ability to meet deadlines in a fast-paced environment Strong organizational and multitasking skills Effective written and verbal communication Problem-solving mindset with ability to follow established procedures Reliable and punctual with flexibility for overtime and weekend work Preferred Qualifications Experience with Microsoft Power BI or other reporting tools Background in manufacturing, distribution, or government contracting environments Familiarity with: Billing compliance Tax requirements Export control regulations Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services. Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.