Executive Operations Lead

About Quinn Evans Quinn Evans is a nationally recognized architecture and design firm and recipient of the American Institute of Architects' 2024 Firm Award. Our process is informed by the past to address today's complex challenges and design our shared future. We are technical experts, caretakers, conveners, and listeners. We identify the solutions that best serve the community and the long-term life of a place. We bring expertise in cultural and sustainable stewardship to every aspect of our practice and projects. Our projects encompass a variety of project types including public sites, museums, and visitor centers, civic, performing arts, educational, and hospitality, to multi-family housing. Team building is critical to our practice. Together, we create better work and more fulfilling professional lives. We do this through a culture that fosters constructive engagement leveraging a diversity of staff, practice, client communities, and points of view. Be a part of a collaborative and diverse team that is designing ways for places and people to thrive today and tomorrow. Quinn Evans is one of the largest women-owned design practices in the country. We take pride in our diverse team and workplace culture. We emphasize leadership, innovation, teamwork, and professional development. competitive compensation a supportive hybrid work environment opportunity to make a difference through work on unique and impactful projects We contribute to and advance our profession through sponsorship and team member leadership positions. This includes the American Institute of Architects, Association for Preservation Technology, membership in the President's Circle of the National Organization for Minority Architects (NOMA) and as a signatory of the 1.5°C COP26 Communiqué. Job Description Quinn Evans seeks an Executive Operations Lead to provide executive support to the CEO while helping advance, coordinate, and execute the CEO's priorities across the firm. The role also provides administrative leadership and office support for the Washington, DC office. This role combines executive operations, leadership coordination, strategic support, organizational follow-through, and local office administration. The position serves as a trusted resource to the CEO and Executive Team, helping ensure leaders are prepared, informed, aligned, and able to focus their time and attention on the firm's highest priorities. The successful candidate will bring a proactive, strategic, people-oriented approach to the role. They will be highly organized, resourceful, and comfortable operating with a high degree of independence and judgment. They will anticipate needs, identify issues and opportunities, synthesize information, solve problems, and take ownership of work from beginning to end. The role also leads and coordinates the administrative team, helping establish effective practices, encourage collaboration across offices, and support the professional development and performance of administrative team members. Responsibilities Manage the CEO's calendar, including internal and external meetings, business development activities, travel, and leadership commitments. Proactively manage the CEO's time to support strategic priorities and ensure appropriate time is allocated to preparation, decision-making, relationship building, and firm leadership. Anticipate scheduling conflicts and competing priorities and recommend solutions. Ensure that the purpose, participants, preparation requirements, desired outcomes, and logistics for scheduled activities are clear. Coordinate travel planning, itineraries, accommodations, and related logistics for the CEO and, as appropriate, members of the Executive Team. Schedule and manage logistics for Executive Team meetings, leadership meetings, retreats, and other firmwide activities. Maintain the annual calendar for One Firm activities and provide reminders regarding upcoming commitments, milestones, and follow-up obligations. Help the CEO protect time for strategic priorities while maintaining responsiveness to important business needs. Strategic Support to the CEO Serve as a trusted resource and thought partner to the CEO, providing context, organization, and perspective to support effective decision-making. Help the CEO identify and prioritize matters requiring attention, follow-up, or escalation. Prepare the CEO for important meetings, discussions, and decisions by gathering, organizing, and synthesizing relevant information. Identify connections, trends, recurring issues, and emerging opportunities that may be relevant to the CEO and Executive Team. Develop materials, summaries, presentations, reports, and other information to support executive decision-making. Proactively follow up on commitments and priorities arising from CEO and Executive Team discussions. Help translate CEO priorities into coordinated actions and ensure appropriate follow-throu #J-18808-Ljbffr