Executive Administrative Assistant

Job Details Temporary Executive Assistant to an Executive Vice President will coordinate and manage executive scheduling, prepare and organize important business materials and plans, and support the preparation of meeting materials. The role provides the highest level of confidential support as it assists in the day‑to‑day operations of the EVP’s office, handling incoming calls, greeting visitors, assisting guests, and performing electronic and paper filing, inventory, calendar scheduling, recordkeeping, reports, presentations, and project tasks. Responsibilities Coordinate and manage executive scheduling, appointments and sensitive matters. Support preparation of meeting materials and capture minutes. Assist in filing, inventory, calendar, scheduling, recordkeeping, reports, presentations, and projects. Handle incoming calls, greet guests, and direct visitors. Screen communications, deliver accurate messages and refer non‑routine calls to appropriate staff. Attend required meetings and prepare meeting minutes. Sustain professionalism and confidentiality with all materials. Provide executive‑level summaries when appropriate. Coordinate project plans and executive summaries for current and future fiscal years. Coordinate with marketing leaders for executive support of meetings and training events. Handle purchasing within the department budget. Coordinate department budget reviews with other executive assistants. Competencies Confidentiality & Discretion – Ability to handle sensitive information in compliance with hospital and regulatory standards. Travel Arrangements – Plan and manage executive travel, itineraries, and logistics. Correspondence & Communication – Strong written and verbal communication for drafting emails, reports, and executive‑level documents. Microsoft Office Suite Proficiency – Advanced skills in Outlook, Word, Excel, PowerPoint, and Teams. Work Well with Others – Effective collaboration with clinicians, administrators, and external partners. Professionalism – Represent the executive office with maturity, tact, and a high level of service. Strong Organizational Skills – Manage multiple priorities, deadlines, and workflows. Attention to Detail – Ensure accuracy in documentation, scheduling, and communication. Multitasking Ability – Comfortable handling high‑volume, fast‑paced tasks simultaneously. Flexibility & Independence – Work autonomously, adapt quickly to changing needs, and anticipate executive requirements. Minimum Education and Experience Associate or Bachelor’s Degree (preferably in Business Administration, Healthcare Administration, Communications, or a related field). Minimum of 2 years supporting senior leaders or managing complex administrative functions. Location and Work Details Primary Location: 1101 Market, Philadelphia, Pennsylvania, United States of America. Work Shift: Workday Day (United States of America). Worker Sub Type: Regular Employee. Entity: Thomas Jefferson University Hospitals, Inc. Benefits Medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance. Short‑ and long‑term disability. Flexible spending accounts, retirement plans, tuition assistance. Voluntary benefits providing group rates on insurance and discounts. Tuition discounts at Thomas Jefferson University after one year of full‑time service. EEO Statement Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. #J-18808-Ljbffr