Administrative Assistant

Administrative Assistant

Our Manhattan, NY office is seeking candidates for an Administrative Assistant. This full-time position will provide administrative assistance to a team of several professional staff members in the Tax and Audit department. This individual will also support the recruiting efforts of the Manhattan office. This highly demanding position requires a positive, self-motivated individual with superior organizational skills, the ability to work within deadlines, and the capacity to execute multiple tasks simultaneously to ensure a high level of professional standards. This is a dynamic role that regularly goes beyond administrative tasks, including coordinating and attending campus career fairs in addition to other Firm programs.

Administrative Assistant Duties:

• Format and proofread financial statement reports; prepare signed, secured PDFs
• Process client PDF copies of Corporate, Partnership, and Individual income tax returns
• Copy documents, send mail receipt and delivery notices
• Process incoming and outgoing Federal Express, certified mail, and other courier packages
• Word processing duties, including composing memos, letters, emails, and other correspondence with little or no guidance
• Scan forms, reports, and correspondence into a PDF format
• Set up client and organizational folders on the company's network system
• Maintain client databases, including the update of contact information, setup of new projects, and maintenance of tax due lists and printing of such reports
• Perform internet research, as needed
• Provide professional telephone support, including answering, directing, and screening calls
• Maintain electronic and paper filing system
• Preparation of client invoices and communication related to billing and collections
• Provide back-up support for other Administrative Assistants in the company
• Perform other related duties as required

Campus Recruiting Support Duties:

• Work closely with the People Engagement Promoters Team ("PEP Team") to support the campus recruiting efforts of the Manhattan office
• Attend campus recruiting events to promote the Firm in a professional, enthusiastic manner
• Assist with staffing these recruiting events with professionals from the Manhattan office
• Securely and accurately maintain the inventory of all PEP-provided recruiting materials (giveaways, banners, nametags, clipboards, etc.)
• Provide PEP Team with post-event items, such as photos and resumes, on a timely basis
• Support PEP Team with coordination of interviews as requested by the hiring team in Manhattan

Desired Skills/Expectations:

• 2-3 years in an Administrative Assistant position
• Strong written, verbal, interpersonal, and presentation communication skills
• Excellent organization, attention to detail, follow-through, and time management
• Ability to manage competing priorities, deadlines, and shifting business needs with professionalism
• Strong client-service mindset and ability to support partners, managers, staff, candidates, and external contacts
• Thrives in a fast-paced, high-pressure environment
• Experience using MS Word and MS Outlook with a working knowledge of MS Excel, Adobe software applications, and Microsoft Teams
• Time flexibility, specifically the ability and willingness to work before or after regular hours to meet occasional short-notice report deadlines and recruiting efforts; regular hours are 8:00 a.m. to 5:00 p.m. Mondays through Fridays
• Accounting software experience a plus but not required (ProSystem Practice, ProSystem Tax, ProSystem Engagement, QuickBooks, Sage 50)
• Experience in a Public Accounting or Law Firm environment is preferred but not a requirement
• Experience attending career fairs or trade shows is a plus
• German language skills are a plus

*Authorization to work in the US for any employer is required for this position*

Benefits:

• 401K plan – with up to 5% salary-paid employer contributions!
• Medical coverage
• Paid Dental coverage
• Employee and Dependent life insurance
• Disability insurance
• Vision insurance
• Accidental death & dismemberment insurance
• Flexible spending accounts
• Paid Day of Service annually
• Flexible work arrangements
• Generous paid time off – 25 days for all full-time employees!
• Paid holidays
• Additional paid holiday following 4/15 deadline
• Paid parking/public transportation reimbursement
• Mobile phone reimbursement

Why RÖDL?

• We keep our employees current by supplying cutting-edge technology and access to learning opportunities
• We invest in the growth of our team members through regular feedback sessions
• We recharge as a team by celebrating deadlines and gathering at organized Firm events
• We applaud the achievement of both career and personal milestones for individual team members on a Firm-wide basis

What makes the culture at RÖDL USA unique?

Unlike firms that may hint at an international work environment, RÖDL USA offers a truly global workplace. Every day, RÖDL employees are immersed in a diverse intercultural setting where it's common to hear colleagues or clients speaking different languages, sharing cultural traditions from their home countries, or explaining unique perspectives. Whether a team member is from the US or abroad, this inclusive culture supports the global vision established at our worldwide headquarters in Nuremberg, Germany, and drives the Firm's success in the international marketplace.

PAY RANGE IN MANHATTAN METROPOLITAN AREA : Base Pay Range: $60,000 – $70,000/yr Exact compensation may vary based on skills, experience, and location.

Rödl Management, Inc. is an Equal Opportunity Employer.