Creative Project Manager

Role Description

At Museum of Ice Cream, we exist to spark joy, create connection, and turn everyday moments into unforgettable experiences — while serving as the global champion of ice cream culture. As we continue to grow, we are looking for a Creative PM to help bring structure, momentum, and timeline management to our creative projects. This role sits at the intersection of big imagination and meticulous execution — perfect for an experienced freelancer who knows how to hit the ground running and make an immediate impact.

What You'll Do

• Creative Production & Project Leadership
  • Own the end-to-end lifecycle of creative projects across campaigns and marketing channels, from brief through to final delivery.
  • Build and maintain production timelines and project plans, keeping every stakeholder aligned on what's happening and when.
  • Translate creative concepts into actionable workstreams without losing the vision.
  • Support the SVP of Marketing & Brand Director with kick-off meetings, creative reviews, and production check-ins.
  • Manage multiple concurrent projects simultaneously across your contracted hours.
• Process & Workflow Management
  • Champion creative process standards — ensuring briefs are clear, feedback loops are tight, and nothing goes into production without the right approvals.
  • Own and maintain Asana boards, workflows, and templates so the creative team stays focused on making, not chasing.
  • Identify workflow inefficiencies and proactively recommend improvements.
  • Maintain version control and asset organisation across projects.
  • Support the Director, Marketing Strategy & Ops with timelines that feed into the broader Marketing team timelines.
• Cross-Functional Collaboration
  • Gather and clarify briefs from internal stakeholders before they reach the creatives.
  • Manage external vendor relationships — photographers, videographers, fabricators, and agencies — within the scope of your projects.
• Budgets & Resources
  • Manage vendor estimates and POs as required.
  • Manage contract creative team budgets in support of the Director, Marketing Strategy & Ops.
• Reporting & Communication
  • Produce clear status updates and project recaps for the team and senior stakeholders.
  • Support in the maintenance of a shared creative calendar with visibility into upcoming campaigns and milestones.
  • Run post-mortems on completed projects and feed learnings back into process.

Qualifications

• Expert in creative production and project management, ideally within a consumer brand, agency, or experiential environment.
• Proven ability to manage creative workflows across digital, social, print, and video.
• Expert-level proficiency in Asana, with experience building workflows and templates independently.
• A clear, confident communicator who earns trust quickly — with creatives, stakeholders, and vendors alike.
• Comfortable owning budgets and managing vendor relationships with minimal oversight.
• Calm under pressure, solutions-oriented, and highly organized.
• Available for a consistent part-time commitment each week (hours to be agreed at contract stage).
• Able to work independently as a contractor — you manage your own time and hit your deadlines.

Requirements

• This is a temporary contractor role.
• The hourly pay is between $65/hr-$75/hr.
• Commitment: Approx. 20-30 hours per week.
• Duration: 3 months, with potential to extend.
• Location: Remote.