Billing Specialist

NV5 Billing And Invoice Processing Specialist

NV5, part of TIC Solutions, Inc., is a provider of engineering and consulting services to public and private sector clients, delivering solutions through six business verticals: Testing, Inspection & Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings & Program Management; and Geospatial Technology.

With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work.

As engineers, architects, construction/program managers, environmental professionals, and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on Delivering Solutions and Improving Lives.

Responsibilities

Billing & Invoice Processing

• Prepare and process client invoices in Deltek Vantagepoint in accordance with contract terms, billing schedules, and client-specific requirements.
• Generate draft invoices and coordinate with Project Managers (PMs) to obtain timely reviews and approvals.
• Review billing details, including labor, expenses, billing rates, and contract limits, to ensure invoice accuracy.
• Prepare and organize required invoice supporting documentation, including timesheet details, expense backup, progress reports, and other client-specific requirements.
• Submit approved invoices through client billing portals, email, or other required channels.
• Maintain accurate billing records and track invoice preparation, approval, and submission status.
• Identify and resolve routine billing discrepancies, missing documentation, and invoice rejections, escalating complex issues as needed.
• Ensure assigned billing activities are completed within established monthly, quarterly, and client-specific deadlines.

Project Setup & Billing Support

• Assist with setting up and maintaining project billing information in Deltek Vantagepoint.
• Review contract billing requirements and coordinate with PMs and Finance to clarify invoicing instructions.
• Update billing rates, contract amounts, billing schedules, and other project information as directed and approved.
• Assist with processing approved change orders and contract amendments.
• Support project closeout activities by reviewing outstanding billing items and coordinating final invoices.

Unbilled Revenue & Accounts Receivable Support

• Review work-in-process (WIP) and unbilled revenue reports to identify outstanding billing opportunities.
• Follow up with PMs to address issues preventing timely invoicing.
• Assist with reconciling billed-to-date amounts and remaining contract balances.
• Support the resolution of client billing inquiries, invoice discrepancies, and payment-related issues.
• Assist with accounts receivable follow-up and collection activities as needed.

Team Collaboration & Process Improvement

• Communicate effectively with PMs, clients, and Finance regarding billing status, requirements, and outstanding items.
• Proactively follow up on pending approvals and escalate unresolved issues that may delay invoicing.
• Maintain organized and accurate billing documentation and project records.
• Support month-end and quarter-end billing activities to ensure timely completion of invoicing.
• Assist with improving billing procedures, identifying process inefficiencies, and supporting consistent billing practices across the team.
• Perform other billing-related duties as assigned.

Qualifications

• Minimum of three (3) year of experience in billing, accounts receivable, project accounting, or a related financial role.
• Hands-on experience preparing and processing client invoices.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills with the ability to manage multiple assignments and meet deadlines.
• Strong verbal and written communication skills and the ability to collaborate effectively with project managers, clients, and internal teams.
• Ability to work independently on assigned tasks while recognizing when issues require escalation.
• Strong problem-solving skills and willingness to learn new systems, processes, and billing requirements.

Preferred Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience within the architecture, engineering, and consulting (AEC) industry.
• Experience with Deltek Vantagepoint or another project-based accounting and billing system.
• Familiarity with time-and-materials, fixed-fee, and cost-plus billing.
• Experience with client billing portals and preparing supporting invoice documentation.
• Basic knowledge of work-in-process (WIP), accounts receivable (A/R), and contract billing requirements.

Compensation & Benefits

• The anticipated annual salary range for this position is $50,000 – $70,000 USD.

NV5 offers a competitive compensation and benefits package, including medical, dental, life insurance, paid time off (PTO), 401(k), and professional development and advancement opportunities.

Equal Employment Opportunity

NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, creed, citizenship status, ancestry, pregnancy, childbirth or related medical conditions, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves