Administrative Assistant 2

Job Title Administrative Assistant III Job Description The recruitment is exempt from the hiring freeze (Administrative Order 358). This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time. This position plays a key role within the Division of Statewide Services, offering essential administrative support for the day-to-day operations of the Criminal Justice Information Services and Information Technology units. Reporting to the Administrative Assistant-3, the incumbent will assist with various functions, including human resources, payroll, travel, inventory management, and procurement. The Department of Public Safety (DPS) strives to preserve the peace, enforce the law, prevent and detect crime, and protect life and property. As a member of DPS, you would be instrumental in ensuring this mission is met by providing direct support for law enforcement and criminal justice activities. This position is located at the Department of Public Safety Headquarters in Anchorage at 5700 E. Tudor Road; nestled at the foot of the beautiful Chugach Mountains. There is ample free parking and access to public transportation is close by. You can expect to work in a fast-paced environment with a phenomenal team of professionals, both civilian and commissioned that are dedicated to supporting the mission of the Department of Public Safety. What we are looking for: Extensive knowledge of administrative functions essential for supporting business operations, including personnel management, purchasing and inventory control, accounts payable/receivable, and financial monitoring. Proficient in utilizing computers, software applications, databases, and automated systems to efficiently complete tasks Strong ability to communicate complex information regarding policies, procedures, and regulations to the public, both in person, over the phone, and in writing. Skilled in effective time management to meet deadlines, optimize productivity, and manage unexpected tasks while maintaining quality. Conscientious about attending to detail and performing work thoroughly. Minimum Qualifications Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer. OR One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer. OR One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year) OR One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) Additional Required Information A cover letter is NOT required for this position. Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process. At time of interview: Copies of the two (2) most recent performance evaluations OR two (2) letters of professional recommendation A copy of academic transcripts if using education to meet the minimum qualifications. Three (3) professional references with current contact information. Two of the professional references must be current or former supervisors Background check: This position requires the incumbent to submit to a fingerprint based criminal history background check. Due to the sensitive nature of this position, and required access to APSIN, an applicant with criminal convictions will not move forward in the selection process. Confidentiality agreement: The successful candidate will be required to read, understand, and agree to via signature, an agreement of confidentiality concerning the work commonly encountered within the Department of Public Safety to qualify for this position. Education: To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment. Work experience: Applications will be reviewed to determine if minimum qualifications are met. Therefore, all work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package. Please include the employer's name, your job title, dates of employment, and whether the employment was full or part-time. Applicants who submit packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process. Note: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting. Multiple vacancies: This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies. EEO statement: The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call View phone number on click.appcast.io or View phone number on click.appcast.io in Juneau or TTY: Alaska Relay 711 or View phone number on click.appcast.io or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer. Contact Information For specific information about the position, feel free to contact the hiring manager at: Dominic Johnson Administrative Assistant III Phone: View phone number on click.appcast.io View email address on click.appcast.io Careers with the State of Alaska offer MANY benefits. The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work. For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. Insurance benefits: Health insurance, which includes employer contributions toward medical/vision/dental Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit) Optional insurance benefits: Group-based insurance premiums for Term life (employee, spouse or qualified same sex partner, and dependents) Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Supplemental Survivor Benefits Retirement benefits: Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees) Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program Paid leave & other benefits: Personal leave with an accrual rate increase based on time served Twelve (12) paid holidays a year Address: PO Box 110201 Juneau, Alaska, 99811 Phone: View phone number on click.appcast.io (Statewide toll-free number) View phone number on click.appcast.io (Juneau and out-of-state callers)