Administrative Assistant

Part-Time Administrative AssistantNavolio & Tallman LLP is seeking a highly organized and professional Part-Time Administrative Assistant to support our New York office. We are looking for someone who takes pride in creating a welcoming and efficient office environment while ensuring day-to-day operations run smoothly. This position is ideal for someone who enjoys wearing multiple hats, staying organized, and serving as the first point of contact for visitors, clients, and team members.We firmly believe that the success of our firm is directly dependent on the success of our people, which is why we strive to cultivate an engaging environment that exemplifies our firm values. We have even been named Accounting Today's "Top 100 Best Accounting Firms to Work for" for multiple years and was also ranked 9th in the entire nation by Accounting Today's "Best Firm for Women to Work For" for 2022!SchedulePart-TimeMonday through Thursday8 AM – 12:00 PM or 12:00 PM – 4:00 PMIn-office position in our New York officeWork EnvironmentFast-paced and collaborative professional environmentFrequent interaction with employees, clients, and vendorsRequires strong organizational skills and attention to detailAbility to prioritize tasks and adapt to changing needsPosition ResponsibilitiesServe as receptionist for the New York officeGreet clients and visitors, ensuring a welcoming and professional experienceAnswer and direct incoming phone calls and emailsManage conference room scheduling and meeting preparationsMaintain office organization, appearance, and common areasCoordinate office supplies, equipment, and vendor relationshipsReceive, sort, and distribute incoming mail and packagesAssist with document preparation, scanning, filing, and recordkeepingCoordinate staff lunches, office events, and employee celebrations as neededSupport onboarding logistics for new hires, including workspace preparation and office orientationProvide general administrative support to partners and team membersHelp ensure smooth day-to-day office operationsDemonstrate a commitment to continuous learning, adaptability, and flexibility by embracing new responsibilities, processes, and changing business needs.Requirements2+ years of administrative, office coordinator, receptionist, or executive support experience preferredProfessional demeanor and excellent customer service skillsStrong organizational and time management abilitiesExcellent verbal and written communication skillsProficiency in Microsoft Office (Outlook, Word, Excel, and Teams)Experience managing competing priorities and deadlinesAbility to work independently and proactively identify office needsReliable, detail-oriented, and committed to providing exceptional support