Payroll Specialist

Job Description

Job Description

Join a people-focused Payroll team where accuracy, service, and continuous improvement matter.
We are seeking a detail-oriented Payroll Specialist to help ensure every employee is paid accurately and on time—while providing responsive, friendly support across the organization.

This is a Hybrid position with Tuesday, Wednesday and Thursday in the office and Monday and Friday remote. Shift available is 8am-5pm.

Work Wellbeing Score: 83

As a Payroll Specialist, you will manage essential payroll operations and serve as a trusted resource for employees, accounting teams, and business units. Your responsibilities will include:

• Process bi-weekly payroll accurately and on schedule using time and pay reporting systems.

• Maintain payroll records, reports, reconciliations, and audit documentation.

• Review, audit, balance, and validate payroll prior to transmission, ensuring time entries, deductions, earnings, and taxes are correct.

• Review computed wages, investigate discrepancies, and make necessary corrections.

• Ensure timesheets are submitted in accordance with company policy, contracts, state requirements, and regulatory standards.

• Review payroll taxes and verify accuracy by applicable state and city.

• Process garnishments and ensure timely withholding and payment.

• Ensure legally required taxes are properly set up, withheld, paid, and reconciled.

• Prepare month-end payroll reports in accordance with close deadlines.

• Support payroll processing for multiple divisions, including during periods of staffing shortages or organizational growth.

• Troubleshoot payroll issues across multiple business units.

• Partner with internal and external auditors to support compliance with tax laws and government regulations.

• Provide timely, professional customer service to employees with payroll questions or concerns.

• Protect confidential employee and company information.

• Maintain positive working relationships with coworkers, accounting teams, and business units.

• Complete special projects and other duties as assigned by the Payroll Manager.

• Associate degree, or an equivalent combination of education and relevant work experience.

• One to three years of payroll experience.

• Proficiency in Microsoft Excel.

• Strong analytical and problem-solving skills, with the ability to identify issues and implement effective solutions.

• Comfort communicating and collaborating with personnel at all levels of the organization.

• A commitment to confidentiality, accuracy, and exceptional customer service.

• Ability to promote and support a culture of continuous improvement.

• Knowledge of multi-state taxation is preferred.

• Experience with the ADP payroll reporting system is preferred.

This role is performed in a professional work environment with a typically moderate noise level. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

If you are a dependable payroll professional who takes pride in precision, service, and compliance, we encourage you to apply.