Office Manager

Job Description

Job Description

Office Manager Powers & Sons Construction
Location: Indianapolis, Indiana
Work arrangement: Fully in-office
Reports to: Chief of Staff

Position Overview Powers & Sons Construction seeks an Office Manager to manage the daily administrative processes that support our Indianapolis office. This hands-on role coordinates office operations, travel, training and certification records, payroll data entry, employee events, and leadership support. The position keeps information accurate, deadlines on track, and requests moving across departments.
Key Responsibilities

• Travel and training: Arrange travel and itineraries, manage booking changes, coordinate training registration, and track course completion, certifications, and renewal deadlines.
• Payroll support: Collect and enter payroll data, review completeness and accuracy, resolve discrepancies with the appropriate team members, and submit to Accounting for approval.
• Onboarding: Coordinate administrative onboarding, materials, and office arrangements with HR; collect and route required information.
• Office operations: Serve as the primary contact for office vendors and building maintenance. Coordinate supplies, equipment service, repairs, and routine facility needs. Welcome visitors, handle calls, and coordinate mail and deliveries.
• Invoices and expenses: Organize invoices, receipts, and expense reports; check supporting documentation, follow up on missing information, and route to the appropriate approvers and Accounting.
• Employee events: Coordinate office gatherings and employee events, including scheduling, invitations, catering, vendors, and event logistics within approved budgets.
• Leadership support: Assist with calendars, meeting arrangements, document preparation, and administrative follow-up.
• Records and processes: Maintain electronic files and tracking tools, monitor deadlines, recommend practical improvements, and provide additional administrative support as needs evolve.

Qualifications

• Administrative experience coordinating responsibilities, maintaining records, and managing multiple deadlines.
• Strong general computer skills, including email, calendars, documents, spreadsheets, and electronic file management; ability to learn new systems.
• Accuracy and attention to detail, clear communication, and a professional approach with employees, vendors, and visitors.
• Ability to prioritize requests, follow through independently, escalate issues appropriately, and handle confidential information with discretion.

Experience with payroll data entry, travel, training coordination, onboarding, or employee events is helpful. Construction experience is not required.