Executive Assistant

Executive Assistant PositionWe offer competitive salary, great benefits, and work that matters to our community. The Seattle Housing Authority (SHA) is a mission-driven leader in affordable housing, headquartered on Elliott Avenue West with sweeping views of Elliott Bay and the Puget Sound. With additional field offices across Seattle, we're committed to expanding housing opportunities, strengthening communities, and supporting a workplace where people grow and thrive.We are seeking a skilled and motivated Executive Assistant to support two department directors within the Policy, Research & Continuous Improvement and Intergovernmental Relations (IGR) teams. This role is ideal for someone who thrives in fast-moving policy environments, enjoys legislative work, and excels at translating complex information into clear, accessible summaries.This position plays an essential role in legislative engagement, cross-government coordination, and tracking policy developments at the local, state, and federal levels. You will help ensure SHA leaders have timely, accurate insights that support informed decision-making and strengthen our relationships with agencies, partners, and elected officials.A key part of the job involves watching public meetings, hearings, and committee sessions, then distilling key points into concise summaries. If you enjoy connecting the dots across policy conversations and helping others understand what matters most, this role will be a strong fit.Alongside this legislative focus, you will manage high-level administrative functions that keep both teams running smoothly. These responsibilities include coordinating calendars, meetings, travel, expenses, events, communications, and handling confidential information with professionalism and discretion.About Our Teams:Policy, Research and Continuous Improvement & Strategic Initiatives This team advances SHA's mission by developing solutions, using data to guide decisions, and testing strategies with staff, partners, and the people we serve. The team includes about 10 staff and a Director committed to collaboration, innovation, and SHA's values including racial and social equity.Intergovernmental Relations (IGR) IGR tracks and responds to local, state, and federal policy issues affecting affordable housing. This small team (Director and Coordinator) provides strategic guidance to SHA leaders, organizes tours and outreach for elected officials, and maintains partnerships locally and nationally. In this team collaboration, initiative and flexibility are highly valued.Both teams work closely together, and the Executive Assistant is essential in supporting their shared work and keeping communication clear and organized.We'd Love to Hear from You If You Are:Committed to equity and social justiceClear and direct in your communicationResourceful, persistent, and resilientHighly organized and adaptableComfortable managing up and navigating competing prioritiesDetail-oriented and reliableConfident using digital tools and systemsAble to work independently and pivot quickly as needs changeA problem-solver who sorts, prioritizes, and follows throughSomeone who enjoys legislative environments and making complex information easy to understandThe Location: 101 Elliott Ave W, Seattle, WA 98119The ideal candidate will have:Experience working in a legislative environmentUnderstanding of the legislative process and government decision-makingAbility to watch public meetings, hearings, and committee sessions and extract clear, actionable insightsStrong ability to distill complex or lengthy information into concise summariesExcellent written and verbal communicationComfort working in fast-moving policy environmentsMinimum Qualifications:Three years of experience as an administrative assistant or similar role such as Legislative Aide/Assistant, Office Manager, or AdministratorBachelor's degree in business, public administration, or a related field (or equivalent combination of education and experience)What will you do?Provide executive support including scheduling, appointments, visitors, travel, expenses, and routine communicationsFacilitate communication between Directors, internal teams, external partners, and stakeholdersSupport daily operations, staff meetings, commitments, calendars, and workflowRepresent Directors when needed and serve as liaison with internal and external partnersHandle confidential matters and support performance, discipline, and training processesConduct research, collect data, track legislation, and coordinate responses to inquiriesManage data systems, prepare technical reports, and update website contentOversee office functions including supplies, equipment purchases, payroll, attendance, and proceduresSupport personnel processes including tracking actions, assisting with interviews, and preparing hiring materialsCoordinate contracts, monitor spending, support RFPs, and track consultant performancePrepare vendor payments and maintain supply and equipment inventoriesSupport budget development, distribute instructions, follow up with teams, and track expensesHow to Apply: To apply, complete the online NeoGov application by clicking the Apply button in the upper right-hand corner of this posting.Application Tips:Update the Work Experience and Education sections with your most current information. Note: SHA does not accept external attachments such as resumes or cover letters.Complete the Agency-Wide questions. Even if you've applied to SHA before, please review and update your responses.Respond to any Supplemental Questions, if applicable.Why Should You Apply?Our Culture: SHA offers a supportive, energetic workplace where collaboration and growth thrive. Our talented team has helped make us a nationally recognized leader in affordable housing and community development.Competitive SalaryComprehensive BenefitsMedical, dental, and vision insurancePublic Employees' Retirement System (PERS)Generous paid leave and holidaysWork-Life BalanceReasonable hoursOpportunity for part-time remote work (dependent on the position)Professional DevelopmentOn-the-job training and growth opportunitiesOur Commitment to EquitySHA values your unique background and perspective - we encourage you to apply even if you don't meet every listed qualification. Learn more in our diversity and application equity statement.