Office & Events Coordinator

The Office Administrator & Event Support Coordinator plays a vital role in supporting day‑to‑day operations, donor stewardship, and event execution for the organization in a fast‑paced, mission‑driven environment. The ideal candidate is highly organized, detail‑oriented, proactive, and enjoys balancing administrative responsibilities with creative, relationship‑focused projects. Key Responsibilities Office Administration & Executive Support Manage daily office operations and administrative needs Provide executive and calendar support to leadership Coordinate meetings, schedules, travel, and logistics as needed Maintain organized digital and physical filing systems Order and maintain office supplies and materials Assist with mailings, shipping, and general correspondence Support internal organization and operational efficiency Sponsorship & Donor Support Maintain accurate sponsorship agreement records and tracking Assist with sponsorship fulfillment and recap reporting Coordinate sponsorship appreciation and stewardship outreach Assist with donor acknowledgment letters and appreciation efforts Support endowment and Legacy Society record keeping and stewardship Help maintain organized donor and partnership databases Marketing & Communications Support Assist with marketing materials, event collateral, and mailings Support social media, email marketing, and communication efforts as needed Help coordinate photography, signage, and promotional materials for events Assist with sponsor recognition and branding deliverables Event & Auction Support Assist with planning and execution of fundraising events and auctions Support silent auction organization and logistics Maintain inventory records for auction items, wine, and donated goods Coordinate event materials, supplies, and setup support Assist with volunteer recruitment, communication, scheduling, and management Support patron, sponsor, donor, and guest experience during events Inventory & Record Management Maintain organized inventory systems for wine, donations, auction items, and supplies Track incoming and outgoing donations and event materials Ensure accurate and timely record keeping across departments Qualifications Strong organizational and multitasking skills Excellent written and verbal communication abilities Professional, polished, and service‑oriented demeanor Detail‑oriented with strong follow‑through Comfortable managing multiple projects and deadlines simultaneously Proficiency in Microsoft Office, Google Workspace, and database systems Experience with nonprofit events, fundraising, marketing, or hospitality is preferred Ability to lift and move event materials and boxes occasionally Willingness to work occasional evenings and weekends during event season Preferred Traits Passion for nonprofit work and community impact Interest in marketing, events, and donor relations Positive attitude with a team‑first mindset Creative, resourceful, and eager to learn Comfortable interacting with donors, sponsors, volunteers, and community leaders Compensation & Benefits Competitive salary based on experience 401(k) Opportunities for professional growth and increased responsibility Dynamic and mission‑driven work environment Opportunity to be part of impactful fundraising events benefiting children in need across Northwest Florida #J-18808-Ljbffr