Administrative Assistant

Administrative Assistant at Ehcc. About the role As an Administrative Assistant at Ehcc, you will play a vital role in ensuring the smooth operation of our office in Los Alamitos, California. This position is designed for individuals who thrive in a fast-paced environment and are adept at managing multiple tasks simultaneously. You will be responsible for a variety of administrative duties that support our team and enhance overall productivity. Your organizational skills and attention to detail will be crucial in helping us maintain our high standards of service. Key facts Location: Los Alamitos, California Engagement: Full-time Salary: Competitive salary commensurate with experience Visa: Sponsorship available for qualified candidates What you’ll do Provide comprehensive administrative support to ensure the efficient operation of the office, including managing schedules, organizing meetings, and coordinating travel arrangements. Serve as the first point of contact for visitors and clients, greeting them warmly and directing them to the appropriate personnel. Maintain and organize physical and digital filing systems, ensuring that all documents are easily accessible and up-to-date. Assist in the preparation of reports, presentations, and other documentation, ensuring accuracy and adherence to company standards. Handle incoming communications, including phone calls, emails, and mail, responding promptly and professionally to inquiries. Manage office supplies inventory, placing orders as necessary to ensure that the office is well-stocked and operational. Collaborate with team members on various projects, providing administrative support and contributing to team goals. Assist in the onboarding process for new employees, including preparing necessary documentation and facilitating orientation sessions. Implement and maintain office procedures and policies to enhance efficiency and productivity. Support the management team with scheduling and administrative tasks, ensuring that their time is utilized effectively. Coordinate company events and meetings, including logistics, catering, and materials preparation. Perform additional duties as assigned to support the overall operations of the office. Requirements Proven experience in an administrative role, preferably in a corporate or professional setting, with a minimum of 2 years of experience. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with various office equipment. Excellent organizational skills with the ability to prioritize tasks and manage time effectively. Strong written and verbal communication skills, with a focus on professionalism and clarity. Ability to work independently and as part of a team, demonstrating flexibility and adaptability in a dynamic environment. Detail-oriented mindset with a commitment to accuracy and quality in all tasks. Familiarity with office management procedures and basic accounting principles is a plus. Nice to have Experience with project management tools and software, such as Trello or Asana. Knowledge of customer relationship management (CRM) systems. Previous experience in the healthcare or related field is advantageous. Bilingual abilities, particularly in Spanish, are a plus. Certification in office administration or a related field is desirable. Skills & tools Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Familiarity with office management software and tools Excellent communication and interpersonal skills Strong organizational and multitasking abilities Basic knowledge of accounting software is a plus Practical notes This position is based in Los Alamitos, California, and candidates must be able to work on-site. The role may require occasional overtime or flexibility in hours to accommodate project deadlines or special events. Applicants must be eligible to work in the United States; visa sponsorship is available for qualified candidates. At Ehcc, we value our employees and are committed to providing a supportive and inclusive work environment. If you are an organized, proactive individual looking to contribute to a dynamic team, we encourage you to apply for the Administrative Assistant position. Join us in making a difference in our community! #J-18808-Ljbffr Ehcc