Office Manager

Join TelyRx as our Office & Facilities Manager and Help Create an Exceptional Workplace Experience! Are you someone who loves bringing order to complexity, creating outstanding workplace experiences, and making sure everything behind the scenes runs seamlessly? TelyRx is looking for a highly organized, proactive, and resourceful Office & Facilities Manager to become the operational heartbeat of our growing healthcare technology company. This is much more than a traditional office management role. You'll be the face of our headquarters - welcoming employees, candidates, and visitors while project managing office build-outs / office moves, facilities management, workplace operations, vendor partnerships, and company-wide administrative initiatives. You'll work closely with our Executive Team, HR, and Operations to build an environment where our people can do their best work. From coordinating office events and executive meetings to managing facilities projects, vendors, mail operations, and front-office services, you'll own the day-to-day experience that keeps our organization running efficiently. We're looking for someone who anticipates needs before they arise, thrives in a fast-paced, high-growth environment, and enjoys solving problems with professionalism, hospitality, and a can‑do attitude. If you're energized by creating an organized, welcoming, and high-performing workplace where every detail matters, we'd love to meet you. Come help us build a workplace that's as exceptional as the people who work in it. Location: On-site (Clearwater, FL) Status: Full-time, Exempt. Reports to: Chief Human Resources Officer About TelyRx At TelyRx, Our Purpose is to lead the future of healthcare - a system that revolves around our patients, not the other way round. Our Mission is to provide a radically simpler way to get the healthcare patients need, so they can be free from the constraints of today’s system. At the heart of who we are sit our TELY values (Trust, Empathy, Leveling Up, and YOLO). TelyRx Holdings Inc. (TSX: TELY) is a publicly traded direct to consumer telehealth pharmacy platform serving patients across 48 U.S. states, plus the District of Columbia and Puerto Rico. We dispense FDA-approved medications for everyday acute and chronic conditions through a model that prioritizes patient access, clinical credibility, and operational trust. We are not a compounding pharmacy. We do not handle controlled substances. We are a real pharmacy that delivers a real patient relationship at the convenience, trust and safety our patients need. Responsibilities Workplace & Facilities Operations Leadership Own and manage all aspects of office and facilities operations, ensuring a high-functioning, safe, and professional workplace Develop and maintain relationships with vendors, negotiate contracts, manage performance, and optimize costs Oversee facilities maintenance, repairs, and capital improvements in partnership with building management Manage utilities, service providers, and preventative maintenance programs (including specialized equipment and systems) Establish and maintain workplace standards, processes, and operational procedures to improve efficiency and consistency Ensure compliance with safety, cleanliness, and workplace standards Manage office and facilities-related budgets, tracking expenses and identifying cost-saving opportunities Oversee procurement and inventory strategy for office, kitchen, and operational supplies Evaluate vendor performance and implement improvements as needed Employee Experience & Workplace Strategy Drive a high-quality, welcoming, and productive in-office experience for employees and visitors Partner with HR to support onboarding, employee engagement initiatives, and workplace programs Serve as the primary point of contact for office-related needs, ensuring timely resolution and a high level of service Oversee office access, security coordination, and workplace logistics Executive & Cross-Functional Administrative Support Provide high-level administrative support to leadership, HR, and operations teams Coordinate meetings, office logistics, and cross-departmental initiatives Support HR with onboarding logistics, workspace planning, and employee lifecycle needs Maintain critical office documentation, employee directories, and communication systems Assist in planning and execution of internal events, meetings, and company initiatives Operations & Office Infrastructure Oversee office systems, equipment, and technology (printers, shared tools, etc.), ensuring functionality and efficiency Manage mail, deliveries, and internal logistics processes Answer phone calls and greet incoming guests Continuously identify opportunities to streamline operations and improve workplace processes Perform other duties and special projects as assigned to support business objectives and evolving organizational needs. Qualifications 5+ years in office management, workplace operations, facilities management, or similar role 4+ years of project management experience leading office relocations, workplace build-outs, and facilities-related projects. Demonstrates a proactive, positive, and solution-oriented mindset by anticipating business needs, taking initiative without being asked, and approaching challenges with professionalism and optimism Proven ability to take ownership, manage vendors, and operate with minimal oversight Experience managing budgets, contracts, and operational processes Exceptional organizational, multitasking, and problem‑solving abilities Strong interpersonal skills with the ability to work cross‑functionally and support senior leadership Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, Teams, and PowerPoint; experience with facilities or operations tools is a plus On-site, hands‑on role with both strategic and operational responsibilities Ability to lift and move supplies as needed Experience supporting executive leadership and collaborating across multiple departments. Occasional flexibility to address urgent operational or facilities‑related needs What we offer Competitive base salary plus performance-based bonus opportunities Comprehensive medical, dental, and vision coverage Health Savings Account (HSA) eligibility 401(k) retirement savings plan Flexible scheduling options to support work-life balance #J-18808-Ljbffr