Administrative Assistant

The Administrative Assistant provides essential day-to-day support to ensure the smooth and efficient operation of the office. This role serves as a central point of coordination, assisting with communication, scheduling, documentation, and general administrative functions. The ideal candidate is organized, proactive, detail-oriented, and able to manage multiple priorities in a fast-paced environment. This position is full-time year round. The expected work schedule is Monday‑Friday and is performed on‑site at the main office in Skagway. This role is not eligible for remote work. Key Responsibilities Provide general administrative support to leadership and team members Serve as a point of contact for internal and external communications (email, phone, in‑person) Maintain and organize files, records, and documentation (digital and physical) Prepare reports, spreadsheets, and presentations as needed Coordinate office operations, including supplies, equipment, and vendor communication Support scheduling, logistics, and coordination for team activities or events Assist with data entry, time tracking, and system updates (e.g., HR/payroll platforms) Handle incoming requests and direct them to the appropriate team or department Maintain confidentiality of sensitive information Assist with Accounts Payable & Receivable Process vendor invoices and ensure timely payments. Generate customer invoices and follow up on outstanding balances. Reconcile bank statements and financial records. Assist with monthly, quarterly and year‑end financial reporting. Maintain accurate records of financial and compliance documents. Support the finance team with audits, budgeting, and reporting tasks. Assist with other administrative duties as needed to support operations. Preferred Skills & Qualifications Strong organizational and time management skills Excellent written and verbal communication Proficiency in Microsoft Office (Outlook, Excel, Word, Teams) Ability to multitask and prioritize effectively Attention to detail and accuracy Customer service mindset with a positive, team‑oriented attitude Reliable with strong attendance and accountability Demonstrates reliability and professionalism in daily tasks The statements in this document are intended to describe the general nature and level of work being performed by employees. They are not to be understood as an exhaustive list of responsibilities, duties, and skills required in this position. Furthermore, they do not establish a contract for employment, and they are subject to change, with or without notice, at the discretion of the employer. #J-18808-Ljbffr CoolWorks.com - Jobs in Great Places