Administrative Assistant II (support SVP)

Administrative Assistant

Location: 10202 W. Washington Blvd Culver City, CA 90232 (Hybrid – in office 3x/week but may need to come 4-5x/week some weeks depending on need)

Duration: 3 months (90 days then convert if needed – looking for someone who is a good long-time fit)

Require experience in a production environment, studio, or talent agency but NOT a production assistant role.

Job Description:

• Provide general administrative and production functional support to two SVPs on the TV physical production team.
• Provide full range of administrative support for department including handling phones, calendar, filing, drafting correspondence, and meeting coordination.
• Also support production needs for any assigned shows.

Responsibilities:

• Provide organizational and administrative support to two SVP's
• Coordinate travel, visas, schedules and other travel logistics
• Generate travel and expense reports
• Schedule/Calendar/Phone management
• Create and maintain global contact sheet for channel personnel
• Invoice tracking and processing
• Create and update presentations, letters, and other forms of management reports and communications
• Manage calendar and activities (Setting meetings, Call list, etc.)
• Internet research

Skills and Competencies:

• Strong computer skills (Excel, Word, PowerPoint, Lotus Notes, Internet savvy, EP or Movie Magic budgeting a plus)
• Attention to detail and accuracy
• Strong written and verbal presentation skills
• Superb organizational and time management skills
• Proactive and thorough in their approach
• Takes responsibility and ownership for tasks
• Can work independently to achieve goals and has a positive attitude
• Has a global perspective and appreciation for cultural differences
• Excellent oral (professional and friendly demeanor) and written (spelling, punctuation, grammar) communications skills
• Able to multi-task and work well with others
• Discretion and integrity
• At ease in fast-paced, high energy, ever-changing work environment
• In Depth knowledge of the television/entertainment industry
• 3 to 5 years of experience at a busy desk at a streamer studio or entertainment agency
• Experience working in a fast pace environment with tight deadlines
• Education: B.A., B.S.