Administrative Assistant

Administrative Assistant / Office Coordinator

Our client in Troy, MI is seeking a highly organized and detail-oriented Administrative Assistant / Office Coordinator to support daily office operations and production department activities. This role is responsible for a variety of administrative, accounting, customer service, purchasing, receptionist, and clerical functions. The ideal candidate will be professional, dependable, able to handle confidential information, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Perform daily administrative and clerical support functions for office and production operations
• Enter and maintain invoicing data and employee training records
• Review customer job documentation and verify pricing for management approval
• Prepare reports, summaries, correspondence, and other business documents
• Maintain filing systems, records, and department documentation
• Communicate with customers regarding job status, accounts, and inquiries
• Review accounts payable invoices for accuracy and proper coding
• Assist with purchasing and procurement activities, including document processing and vendor follow-up
• Serve as the primary receptionist, answering phones and greeting visitors professionally
• Provide backup support for shipping and receiving operations
• Coordinate meetings, appointments, and conferences
• Prepare meeting materials and maintain training manuals and reference materials
• Process outgoing mail and maintain office records
• Assist with employee-related administrative functions, including scheduling physicals and preparing incident reports
• Perform additional administrative duties as assigned

Qualifications

• High School Diploma or GED required; college coursework preferred
• Minimum of 2 years of administrative, office support, or clerical experience
• Strong computer skills including data entry, Microsoft Office, and word processing
• Typing speed of 45 WPM with accuracy
• Experience with 10-key data entry and basic accounting functions
• Excellent organizational and time management skills
• Strong verbal and written communication abilities
• Professional phone etiquette and customer service skills
• Ability to handle confidential information with discretion
• Valid driver's license and good driving record
• Ability to work independently with minimal supervision

Preferred Skills

• Experience with accounts payable and purchasing functions
• Knowledge of office procedures, recordkeeping, and report preparation
• Strong attention to detail and problem-solving abilities
• Ability to prioritize multiple assignments and meet deadlines in a changing environment

Physical Requirements

• Frequent sitting, standing, walking, typing, and use of office equipment
• Ability to lift up to 20 pounds occasionally
• Ability to work in an office environment with occasional exposure to production areas

$20 an hour 1st shift: 8a-5p

About Cardinal Staffing

At Cardinal Staffing, a Surestaff Company, we are dedicated to helping individuals unlock their career potential through meaningful job opportunities. As a leading staffing agency in the light industrial and manufacturing space, we pride ourselves on connecting talent with top employers across the Midwest. We understand that finding the right job is about more than just a paycheck it's about finding the opportunity that fits your skills, goals, and lifestyle. Here are the benefits youll enjoy when you partner with us:

• Access to a wide range of job opportunities
• Competitive pay
• Health and Wellness Programs (including EAP)
• Medical benefits including medical, vision, dental, and prescriptions
• Electronic weekly pay
• Employee Advocacy & Personalized Job Support

Cardinal Staffing also follows all applicable state and local laws regarding sick time, paid time off, and retirement savings programs. Cardinal Staffing is an equal opportunity employer.

Notice Regarding the Use of Artificial Intelligence in Employment Decisions

In accordance with state mandates, we are providing this notice to inform all applicants and employees that artificial intelligence (AI) tools may be used at various stages of our employment processes. This may include recruitment, screening, hiring, promotion, or other employment?related evaluations. AI tools may assist in reviewing application materials, assessing qualifications, or supporting decision?making. These tools do not replace human judgment; rather, they are used to support consistent and efficient evaluation. Our commitment to speed-to-hire means we work efficiently to get you placed in the right role, fast. If you're ready to take control of your career, explore exciting opportunities, and gain experience that lasts, then Cardinal Staffing is the place for you. Lets get started today!