Substitute Secretary

Position Title: Substitute Secretary Reports To: Building Principal / Department Supervisor Position Summary: The Substitute Secretary provides temporary clerical and administrative support in the absence of the regular secretary. This position ensures the efficient operation of the school office while maintaining a professional, welcoming, and confidential environment for students, staff, and families. Essential Duties and Responsibilities: Provide front office coverage, including greeting visitors, staff, and students in a professional manner Answer and direct phone calls; take and relay messages accurately Perform general clerical duties such as filing, copying, scanning, and data entry Assist with attendance, student sign-in/sign-out, and daily record keeping Maintain confidentiality of student and staff information in accordance with district policies and FERPA Utilize district systems (e.g., student information systems, email, scheduling tools) as needed Support communication with parents/guardians via phone, email, or written correspondence Assist with preparation of materials, reports, and correspondence Manage incoming and outgoing mail and deliveries Provide support for building-level needs as directed by administration Qualifications: High school diploma or equivalent required Prior clerical or office experience preferred, especially in a school setting Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office technology Strong organizational, communication, and interpersonal skills Ability to multitask and work in a fast-paced environment Ability to maintain strict confidentiality Customer-service oriented mindset Working Conditions: Fast-paced school office environment Frequent interruptions and need for flexibility Interaction with students, staff, parents, and community members Physical Requirements: Ability to sit and stand for extended periods Ability to lift and carry light materials (up to 25 lbs) Manual dexterity for operating office equipment Additional Requirements: Must meet all state and district clearances (e.g., background checks, child abuse clearance, FBI fingerprinting) Ability to follow district policies and procedures McKeesport Area School District