Bookkeeper/ Executive Assistant

Job Description

Job Description

Located in Reno, NV

Salary: $21-$25 DOE

Bookkeeper / Executive Assistant

Job Type: Full-Time
Schedule: Monday-Friday, 8-hour shift (Flexible start time between 7:00 AM and 8:00 AM)

About the Position

We are looking for a reliable, detail-oriented Bookkeeper / Executive Assistant to join our team. This position combines bookkeeping, administrative support, and executive assistance in a fast-paced office environment. The ideal candidate is highly organized, enjoys working with numbers, communicates well with others, and takes pride in keeping projects and documentation accurate and organized.

You will work closely with our office team and engineers to ensure daily operations run efficiently while maintaining accurate financial and administrative records.

Responsibilities

Bookkeeping

• Process customer invoices using the latest version of QuickBooks.
• Reconcile invoices, payments, and accounts.
• Process customer credit card payments over the phone.
• Track customer credits and outstanding balances.
• Perform data entry for quantities, shipping costs, and other accounting information.
• Maintain accurate financial records and reports.

Administrative & Executive Support

• Manage executive calendars and appointments.
• Coordinate travel arrangements, including flights and hotels.
• Answer and direct incoming phone calls.
• Prepare, organize, and maintain client files, service reports, warranty documents, and project packets.
• Email customers, vendors, and team members professionally.
• Ensure documentation packets are complete by following established checklists.
• Maintain organized electronic and paper filing systems.

Office Support

• Support a collaborative office team of five employees working with engineers.
• Order lunches and assist with office hospitality.
• Help maintain a clean and organized office and break room.
• Assist with additional administrative projects as needed.

Qualifications

• Minimum 2 years of bookkeeping or accounting experience preferred.
• Experience with QuickBooks (latest version preferred).
• Proficiency in Microsoft Excel and Microsoft Office.
• Strong data entry skills with a high level of accuracy.
• Excellent organizational and time management skills.
• Exceptional attention to detail.
• Strong verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional phone etiquette and customer service skills.
• Ability to maintain confidentiality with financial and business information.

Preferred Experience

• Executive Assistant or Administrative Assistant experience.
• Invoice reconciliation and payment processing.
• Travel coordination.
• Recordkeeping and document management.
• Experience in a service, construction, engineering, or manufacturing office is a plus.

What We're Looking For

The ideal candidate is:

• Organized and dependable.
• Self-motivated with excellent follow-through.
• Comfortable working independently and as part of a team.
• Positive, professional, and willing to help wherever needed.
• Committed to accuracy and delivering quality work.

Benefits

Benefits available based on company policy and eligibility.

Additional Requirements

• Background check required prior to employment.
• Reliable transportation.
• Ability to work on-site during regular business hours.

If you enjoy bookkeeping, organization, and supporting a busy office, we'd love to hear from you. Apply today and become an important part of our team!

If you are interested and qualified for this position,

Please call our office at View phone number on ziprecruiter.com to set up an interview.

Please go to our website at and fill out an online application.

#RenoNV

Express Office: Reno

1530 South Stanford Way

Suite 100

Sparks, NV 89431