Real Estate Legal Assistant

Job Title

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024 and 2025 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team!

Becker is a diverse, multi-practice, commercial law firm with offices in Florida, New York, New Jersey, Washington, D.C., and international affiliates. Since 1973, we've built a culture that is collaborative, creative, and passionate about growth. Our client-focused approach is rooted in exceeding expectations and building lasting relationships.

The real estate/property law paralegal collects, analyzes, organizes and maintains factual information and documents in accordance with correct legal practice and procedure.

Duties

Scheduling and Calendar

• Contact clients for scheduling appointments to meet attorneys/paralegals.
• Maintain attorney calendars.
• Schedule various conference calls, Zoom meetings, and in-person meetings.
• Schedule and set up occasional business travel for attorneys.

Documentation and Review

• Review all attorney bills and assist in finalizing bills to the client and follow up on payment.
• Provide document copies to clients as needed.
• Opens, screens incoming mail and saves incoming mail in IManage before it is distributed to the attorney.
• Prepares and tracks documents for mailing, including certified mail, Federal Express, and courier.
• Prepares draft retainers for finalization by attorney.

Communication and Clerical

• Screens incoming calls, clients and visitors.
• Maintains files and all other general administrative tasks, including opening and closing of same, including completion of File Data Sheet with detailed information on the matter with the parties to the action and lists contacts in Interaction to the closing of the file with conflicts.
• Retrieves files when requested.
• Prepares attorney expense reports on a monthly basis using Chrome River.
• Open their assigned matters in SoftPro, order all pertinent reports, and send out letters.
• Communicates with Buyers, Sellers, Title Companies, Realtors and Vendors and provides excellent customer service to same.
• Prepares closing binders on complex Commercial Real Estate closings.
• Occasional research using Property Appraiser's and Clerk of Court's websites throughout Florida.

Any and all other duties as may be required of the job.

Requirements

The Legal Assistant should possess strong interpersonal skills and have the capability to interact and interface with clients directly. The Legal Assistant shall possess a minimum of two years real estate experience as an Assistant in a law firm or corporate legal department environment. Requires excellent clerical skills and knowledge of grammar, spelling and punctuation. Must be very organized, a self-starter, and able to prioritize in a fast-paced environment. Working knowledge of Real Estate, Legal terminology, and Microsoft Office Suite is desirable.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.