Admin / Accounting Assistant

Administrative / Accounting Assistant

We are seeking a reliable and detail-oriented Administrative / Accounting Assistant to support daily office and accounting operations. If you have experience with administrative tasks, bookkeeping, and providing excellent organizational support, we encourage you to apply.

Responsibilities

• Provide administrative support to management and office staff
• Process accounts payable and accounts receivable transactions accurately and in a timely manner
• Perform data entry and maintain accurate financial and office records
• Review invoices, expense reports, and other financial documents for accuracy
• Assist with bank and credit card reconciliations
• Support payroll processing and other accounting functions as needed
• Maintain organized electronic and physical filing systems
• Answer phones, respond to emails, and assist customers and vendors professionally
• Prepare reports, spreadsheets, and correspondence using Microsoft Office
• Assist with month-end closing activities and other office projects as assigned

Qualifications

• 12 years of experience in an administrative assistant, accounting assistant, bookkeeping, or related office support role
• Proficiency in QuickBooks or similar accounting software
• Strong working knowledge of Microsoft Excel and Microsoft Office Suite
• Excellent organizational skills with strong attention to detail
• Ability to multitask and meet deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Positive attitude, dependable work ethic, and willingness to learn
• High school diploma or equivalent required; Associate degree in Accounting, Business Administration, or related field preferred
• Bilingual in Spanish and English

Candidates already registered with us, please send an updated resume to your recruiter for immediate consideration.