Administrative Assistant

Job Overview The best of career potential, personal growth, lifestyle, and team converge at WebsterRogers, a leading tax and advisory practice in South Carolina. We are seeking an Administrative Assistant to join our Charleston team. The Administrative Assistant provides high-quality administrative and operational support to ensure efficient daily operations across the firm. This role serves as a key point of contact for incoming calls and visitors and supports partners, managers, and staff with scheduling, document management, and essential administrative tasks. This position is fully onsite and requires the ability to commute to our downtown office and work Monday–Friday, 8:00 a.m. to 5:00 p.m. Responsibilities Manage the firm’s telephone switchboard, directing calls promptly and professionally Support client service activities including greeting visitors, preparing meeting materials, and managing incoming/outgoing mail Coordinate calendars, schedule appointments, reserve conference rooms, and support meeting logistics Assemble tax returns in both paper and electronic formats, ensuring accuracy and proper packaging Upload, organize, and maintain documents within the firm’s document management systems Process and monitor e file submissions, track acknowledgments, and flag any issues for follow up Assist with document preparation, formatting, editing, scanning, and organizing files Maintain office supplies, coordinate with vendors, and support general office operations Provide administrative support for internal communications, workflow tracking, and special projects as assigned Uphold confidentiality, professionalism, and WebsterRogers’ service standards in all responsibilities Qualifications Prior administrative or office support experience preferred, preferably in a professional services environment Ability to commute daily to the downtown office and work 8:00 a.m.–5:00 p.m. Strong organizational, communication, and multitasking skills Proficiency with Microsoft Office; experience with document management systems is a plus Professional demeanor and strong customer-service orientation Ability to work independently and collaboratively Benefits Flexible hours when needed; flexible "dress for the day" policy Competitive compensation, performance bonus eligibility Comprehensive benefits package including 401k match and parental leave Employee Wellness Programs Generous PTO – 3 weeks + holidays and office closure for the week of July 4th Tailored and funded opportunities for development, mentorship, training, industry engagement and community involvement Team Retreats Diverse work engagements An open-door policy in access to our leadership The opportunity to grow and shape the future of WebsterRogers #J-18808-Ljbffr