Executive Assistant & Workplace Experience Manager
Career Source Group, LLC
Executive Assistant & Workplace Experience Manager
We're seeking a vivacious, warm, meticulous, hyper-organized professional to serve as Executive Assistant & Workplace Experience Manager.
You will be:
- A strategic partner to the CEO
- The operational heartbeat of our San Francisco headquarters
- A culture carrier who helps shape the daily experience of our team
What You'll Do:
- Strategic Calendar Leadership - Meticulously manage the CEO's complex schedule across firm and portfolio responsibilities, as well as personal commitments. Act as a proactive gatekeeperstructuring time for sustainable performance, preparation, and recovery.
- Travel & Logistics Mastery - Own end-to-end travel coordination (domestic and international), from detailed itineraries to last-minute pivots. You operate calmly and independently when plans change.
- Proactive Executive Support - Partner closely with the Chief of Staff to deeply understand leadership preferences and priorities. Anticipate needs before they arise and ensure the CEO is fully prepared for every engagement.
- Office Operations & Experience - Oversee day-to-day operations of our San Francisco headquarters. Maintain an organized, welcoming, fully functional space. Manage building relationships and vendors. Coordinate team lunches and gatherings that foster connection and culture.
- Marketing & Event Logistics - Provide administrative and coordination support for internal and external events.
- Teamwide Impact - Serve as a flexible, high-agency resource across the teamwhether researching vendors, supporting operational sprints, or stepping into new initiatives with confidence.
Who You Are:
- 4+ years of experience in an administrative role with the tech or finance industry
- Hold a bachelor's degree
- Professionally upbeat, resilient, and known for bringing "good vibes" into a room
- Ability to work successfully in an unstructured environment
- High-agencyyou see issues and solve them without waiting to be told
- Service-oriented, with strong emotional intelligence and discretion
- Exceptionally detail-oriented and able to manage multiple priorities without dropping the ball
- Proficient with modern productivity tools (Google Workspace, Slack, scheduling platforms) and quick to learn new systems
Please submit your resume for consideration!
Career Source Group, LLCVacancy posted 1 day ago
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