Front Office Administrator

Position Overview

Ultimate Staffing Services is actively seeking an organized and personable Front Office Administrator to join their client's team in California. This position is a contract role lasting until the end of July 2026, with the potential to transition to a temp-to-hire position. The role is based in San Diego, CA, at 12121 Scripps Summit Dr., and offers a welcoming and dynamic work environment.

Responsibilities

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  Maintain the district office, coordinate lunches, manage all incoming/outgoing mail, and assist in all departments.
  
  



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  Provide door coverage and visitor support.
  
  



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  Receive packages and deliveries.
  
  



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  Distribute mail efficiently.
  
  



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  Ensure general office upkeep, including open desks, conference rooms, and common areas.
  
  



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  Support kitchen operations by maintaining the Jura machine, keeping appliances clean, ordering, and restocking supplies, and completing daily, weekly, and monthly cleaning tasks.
  
  



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  Maintain the patio, including opening it in the morning, closing it at the end of the day, and keeping furniture and the area clean.
  
  



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  Manage conference room bookings and ensure rooms are clean, stocked, and presentable, performing necessary cleaning tasks regularly.
  
  



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  Provide breakfast and lunch support, including setup and cleanup for office meals and catering.
  
  



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  Enter CPR data accurately.
  
  



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  Monitor office supply inventory and order supplies as needed.
  
  



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  Prepare workspaces for new hires.
  
  



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  Address unexpected day-to-day office needs as they arise.
  
  

Qualifications

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  High School Diploma or greater, with a bachelor's degree preferred.
  
  



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  Minimum of 2 years of experience as an Administrative Assistant or Receptionist.
  
  



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  Previous experience in an administrative role within the construction industry is preferred.
  
  



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  Proficiency in Word, Excel (creating inventory spreadsheets, data entry), Outlook, and OneDrive.
  
  



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  Friendly, organized, and coachable demeanor.
  

Required Work Hours

The position requires a full-time commitment with work hours from Monday to Friday, 8:00 AM to 5:00 PM.

Benefits

The role offers competitive pay ranging from $25 to $26 per hour, with the potential for the position to transition to a temp-to-hire role.

Additional Details

This position is an excellent opportunity for a proactive and organized individual seeking to contribute to a thriving team environment. The role offers valuable experience in a well-established company and the potential for career growth.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.