Executive Assistant

Executive Assistant

To help with this, we are seeking an Executive Assistant who will provide one-on-one administrative support to two senior-level executives. Coordinate and organize executive-required activities with timely and accurate completion. It's not a small or easy task, but it's a fun and rewarding one. If you think you're up for it, read on.

Responsibilities

Day to day, your role will include:

• Create professional PowerPoint presentations utilizing charts, diagrams, and graphs
• Type correspondence and maintain files
• Manage executive(s) calendars and coordinate travel
• Demonstrate strong verbal, interpersonal, and written communication skills
• Exhibit organizational capabilities with the ability to handle multiple tasks in a fast-paced environment
• Display a professional, detail-oriented, and proactive approach
• Maintain current knowledge of Agency technical (software, hardware, virtual) capabilities
• Assist with copying, faxing, and distribution of materials.
• Coordinate Client/department functions
• Assist with T&E preparation for executive(s)
• Excellent computer skills with a high proficiency in Outlook, Word, Excel, and PowerPoint
• Must be available to work occasional overtime

Qualifications

• Two or Four year degree
• 5 or more years of experience in a client service environment
• Strong PC skills in Windows environment (Outlook, Word, Excel, and PowerPoint)
• Organized; detail-oriented; resourceful and self-motivated; customer-focused, deals well with ambiguity and change, results-oriented, and has the ability to manage multiple tasks at one time
• An understanding of newer communication mediums, such as forums and blogs, and experience utilizing them effectively in communications programs is required
• Candidate must be open to travel as needed
• Familiarity with prompt-based interaction and commonly used generative AI tools (e.g., ChatGPT, Google Gemini, DALLE, Midjourney) is a plus, especially for tasks like ideation, research, or content generation.

Got the sparkle? Apply if you believe your unique skills are a fit.

Digitas is an equal opportunity employer.

Publicis Groupe Holdings B.V