Administrative Officer

Administrative Officer

Oversee the daily activities and performance of administrative staff.

Conduct regular performance evaluations and provide constructive feedback to enhance staff performance.

Identify training and development needs of staff and coordinate appropriate training sessions.

Facilitate staff meetings to ensure clear communication of WRIISC policies, procedures, and updates.

Assign and monitor administrative tasks to ensure efficient workflow and timely completion of duties.

Develop and implement work schedules that appropriately balance workload among administrative staff.

Adjust assignments as necessary to accommodate changing priorities and ensure the highest level of service delivery.

Ensure administrative processes and practices are in compliance with policies and regulations.

Develop, review, and update standard operating procedures (SOPs) for administrative functions.

Address and resolve conflicts among administrative staff in a timely and professional manner.

Assist in the development and management of the administrative budget.

Develop and implement action plans to achieve administrative goals.

Coordinate the recruitment and hiring process for administrative, research, and clinical positions.

Directs the personnel management program for the organization, performing or overseeing the full range of human resources requirements.

Manages procurement and contracting for the organization. This may include preparing procurement requests, evaluating proposals for work, acting as a COTR for procurement, and/or maintaining procurement and contracting records.

Prepares and reviews purchase order for supplies and non-expendable property such as equipment, to include personal computer hardware and software and other specialized equipment necessary to the effective functioning of the office.

Performs administrative management requirements for the office. This includes applying administrative policies, maintaining various systems, handling travel and other staff requirements.

Perform administrative work, which includes management of an office schedule and day-to-day plans. Develop routine plans or schedule using standard references and existing information. Based on defined objectives, determine specific steps, input required, or milestone. Identify schedule/time required, and estimates resources required.

Develops and implements plans for use of clinical information system.

Responsible for overseeing the scheduling of appointments, generating clinic appointment reminders, assembling clinic educational folders, checking patients into the clinic, distributing and updating intake forms, and coordinating provider schedules.

Coordinates credentials and privileges program for the Medical Center. Maintain license, education and recommendation records for full, part-time and adjunct medical professional staff.

Work Schedule: Monday - Friday 8:00am - 4:30pm.

This is not a virtual position.

Position Description/PD#: Administrative Officer/ PD688-252320

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized

Our mission is to fulfill President Lincoln's promise "To care for those who have served in our nation's military and for their families, caregivers, and survivors" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate whole health care to Veterans?