Executive Assistant

The Executive Assistant serves as a trusted partner to the Chief Executive Officer by providing high-level administrative, operational, and project management support. This position plays a key role in ensuring the efficiency of executive operations while assisting with organizational initiatives, admissions coordination, marketing efforts, special projects, and communication across departments.

• Screen and prioritize incoming communications.
• Prepare correspondence, reports, presentations, meeting agendas, and minutes.
• Coordinate executive meetings, leadership retreats, and board meetings.
• Track follow-up items and ensure timely completion of action items.
• Maintain confidential files and sensitive organizational information.

• Assist the CEO with strategic initiatives and organizational projects.
• Coordinate cross-departmental projects and timelines.
• Monitor project progress and provide status updates.
• Research best practices and prepare executive summaries.
• Organize project documentation and maintain tracking systems.

• Collaborate with the admissions team to support census growth initiatives.
• Assist in developing referral relationships with hospitals and community partners.
• Monitor admissions metrics and prepare reports.
• Coordinate special admissions projects and outreach efforts.
• Support resident and family communication initiatives as directed.

• Assist with marketing campaigns and community outreach initiatives.
• Coordinate social media content, newsletters, and promotional materials.
• Help organize facility events, employee recognition programs, and community events.
• Maintain marketing calendars and assist with website updates.
• Coordinate photography, promotional items, and branding materials.

• Prepare executive reports, dashboards, and performance metrics.
• Assist with policy updates and organizational communications.
• Coordinate leadership meetings and committee activities.
• Maintain office supplies and executive office organization.
• Assist with onboarding administrative staff and leadership support.

• Serve as a liaison between the CEO, leadership team, department managers, staff, residents, families, and community partners.
• Foster positive professional relationships throughout the organization.
• Maintain discretion and professionalism in all interactions.

• Maintain HIPAA confidentiality standards.
• Follow all federal, state, and facility regulations.
• Ensure accurate documentation and record retention.
• Support regulatory surveys and audits as needed.