Executive Assistant

Job Description

Our client is a prestigious financial services firm in Downtown, Chicago.

Responsibilities include but are not limited to:

• Maintaining executives’ calendars, scheduling all meetings and conference calls, responding to e-mails and phone calls requesting meetings, resolving meeting conflicts and prioritization issues
• Arranging all aspects of domestic and international travel, keeping executives’ travel profiles up-to-date, managing approvals for any travel, and arranging flights, hotels, and rental cars.
• Preparing and submitting all expense reports on a timely basis
• Track follow-ups and maintain investor databases, contact lists, and CRM entries.
• Prepare, proofread, and format investor-facing materials (presentations, meeting briefs, call scripts, etc.).

Qualifications:

• Bachelor’s degree required
• 4+ years of administrative experience in a corporate, professional services environment
• Strong communications skills
• PowerPoint skills are a plus
• Financial Services experience is preferred

The annual base salary range is $85k to $120k. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.