Construction Administrative Coordinator

Construction Administrative Coordinator

Are you a highly organized and detail-oriented Construction Administrator looking to make a meaningful impact with a growing company? We are seeking a dependable professional to support day-to-day operations, coordinate administrative processes, and help ensure projects run efficiently from start to finish. This is a great opportunity for someone who thrives in a fast-paced environment, enjoys multi-tasking, and takes pride in keeping teams organized and projects on track. If you are proactive, communicative, and confident managing office and construction-related administrative responsibilities, we want to hear from you!

Responsibilities:

• Maintain organization and efficiency of daily office operations and administrative procedures
• Answer incoming calls, direct inquiries, and assist customers and clients as needed
• Coordinate scheduling, rescheduling, and follow-up for sales and project appointments
• Assist with invoicing for equipment, supplies, and materials
• Support permitting submissions, tracking, dig safe documentation and inspections
• Assist production teams with scheduling, staffing, and training coordination
• Maintain employee records, onboarding documentation, and compliance tracking
• Coordinate educational events, training sessions, and marketing initiatives
• Assist with job costing, commercial billing, materials tracking, and contract review
• Order and maintain office supplies, uniforms, marketing materials, and project inventory
• Support closeout documentation for completed construction projects
• Maintain communication and coordination between sales, office, and production teams

Qualifications:

We are looking for a dependable professional with organizational skills and the ability to manage multiple responsibilities in a fast-paced construction environment.

Relevant Experience: 3+ years of administrative, construction coordination, or office management experience

Software Proficiency: Experience with QuickBooks, Excel, or similar accounting software

Organizational skills: Strong attention to detail and time management skills

Multitasking Ability: Comfortable managing multiple projects, schedules, and deadlines simultaneously

Communication skills: Comfortable working with internal teams, vendors, and clients

Pay Range: $25+ DOE

Now in our 4th decade, Resource Options, Inc. ("ROI") partners with Design, Construction, Environmental, and Real Estate professionals to help them identify great opportunities within their area of expertise. With offices throughout New England, New York and New Jersey, ROI seeks candidates interested in rewarding careers with companies serving the natural and built environments. If you value an honest day's work and take pride in what you do, we want to work with you. Come join our team! ROI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. ROI intends to provide a safe and drug-free work environment for our employees and our clients; as such you may be required to take a pre-employment drug screen before beginning employment.